Career Center Program & Administrative Assistant

SmartRecruiters, Inc.; Miami Gardens (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Equus Workforce Solutions is seeking a Program Assistant-CT to provide essential clerical support at the Florida career center. The role includes filing, scheduling intake appointments, answering phones, greeting job seekers and handling office tasks to keep operations running smoothly.

Primary duties involve maintaining accurate files, assisting Career Advisors, and supporting Directors with special projects.

Qualifications

• High school diploma or General Education Diploma required
• Related clerical experience preferred
• Knowledge of Microsoft Office 2000 is required
• Must be detail-oriented and understand filing systems
• Must be very organized and have the ability to handle a fast-paced office environment and multiple tasks simultaneously

Responsibilities

• Filing incoming program materials such as eligibility and verification documentation, employment plans, progress reports, copies of credentials according to file system
• Searching for and investigating information contained in files, maintaining a file tracking system, keeping files current and supplying information from file data or remove files upon request; purging files in accordance with local, State and Federal regulations
• Collect program eligibility documents and schedule intake appointments with Career Advisors
• Covering the reception and career center areas, answering phones, greeting customers and assisting job seekers, on an as needed basis
• Providing administrative support and completing special projects as assigned by the Director and Managers
• Other duties may be assigned to meet business needs

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Equus Workforce Solutions is seeking a Program Assistant-CT to provide essential clerical support at the Florida career center. The role includes filing, scheduling intake appointments, answering phones, greeting job seekers and handling office tasks to keep operations running smoothly.

Primary duties involve maintaining accurate files, assisting Career Advisors, and supporting Directors with special projects.