Program Assistant (816511)

Equus; Miami (FL); On-site; USD 32,000 - 45,000; Full time

Job summary

Equus Workforce Solutions in Miami is seeking an Administrative Clerk to support daily operations at the career center. You will file incoming materials, coordinate intake, answer phones, greet visitors and provide general office assistance as directed.

The role requires a high school diploma, clerical experience, and proficiency with Microsoft Office; you should be organized, detail-oriented and able to manage multiple tasks in a fast-paced environment.

Qualifications

• High school diploma or GED required.
• Related clerical experience preferred.
• Knowledge of Microsoft Office 2000 is required.
• Must be detail-oriented and understand filing systems.
• Must be organized and able to handle a fast-paced office and multitask.

Responsibilities

• Filing incoming program materials and maintaining file system.
• Investigate and extract information from files and purge per regulations.
• Collect program eligibility documents and schedule intake appointments.
• Cover reception and career center areas, answer phones, greet customers.
• Provide administrative support and complete special projects for leadership.
• Other duties as assigned to meet business needs.

Skills

Clerical experience

Detail-oriented

Organizational skills

Multi-tasking

Education

High school diploma or GED

Tools

Microsoft Office 2000

Job description

Company Description

We help job seekers and career changers prepare for and advance in careers with a focus on sustainable, high-growth, high-demand industries. Our committed and well-trained workforce professionals deliver comprehensive workforce solutions at integrated career centers, sector-focused centers and community, and partner sites.

Job Description

• Filing incoming program materials such as eligibility and verification documentation, employment plans, progress reports, copies of credentials according to file system
• Searching for and investigating information contained in files, maintaining a file tracking system, keeping files current and supplying information from file data or remove files upon request; purging files in accordance with local, State and Federal regulations
• Collect program eligibility documents and schedule intake appointments with Career Advisors
• Covering the reception and career center areas, answering phones, greeting customers and assisting job seekers, on an as needed basis
• Providing administrative support and completing special projects as assigned by the Director and Managers
• Other duties may be assigned to meet business needs

Qualifications

• High school diploma or General Education Diploma required
• Related clerical experience preferred
• Knowledge of Microsoft Office 2000 is required
• Must be detail-oriented and understand filing systems
• Must be very organized and have the ability to handle a fast-paced office environment and multiple tasks simultaneously

Additional Information

All your information will be kept confidential according to EEO guidelines.

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry's best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.