Career Center Coordinator

Karyaar; Hoboken (NJ); On-site; USD 41,000 - 55,000; Full time

Job summary

The Career Center at Stevens Institute of Technology in Hoboken, NJ is seeking a results‑oriented Career Center Coordinator to join the Career Services team. You will be the first point of contact for students and employers, supporting operations, events, and front desk activities.

Reporting to the Associate Director, Employer Relations & Career Center Operations, you will help manage calendars, coordinate travel, process invoices, hire and supervise student assistants, and contribute to a

Qualifications

• Bachelor’s degree required.
• At least 1 or more years work experience, including internships.
• A self-starter who demonstrates an ability to achieve goals and meet deadlines.
• Excellent written and oral communication skills.
• A high level of professionalism with strong interpersonal and organizational skills.
• Ability to manage multiple tasks and projects with high attention to detail.
• Proficiency in Word, Outlook, Excel, PowerPoint; advanced Zoom or MS Teams usage.

Responsibilities

• Provide support to the Associate Director, Employer Relations & Career Center Operations to effectively execute career center operations and initiatives.
• Assist in the execution of all Career Center events in collaboration with the assigned event lead, including reserving space, preparing budgets, creating room layouts, assigning roles, ordering food and supplies, requesting marketing, and utilizing the Coursedog room reservation system.
• Ensure the operational efficiency of the Career Center with a focus on excellence and customer service.
• Ensure all equipment is operational, and the student waiting area and employer interview offices are well maintained.
• Assist the Senior Director and Associate Director of Employer Relations & Operations and the career center staff as needed.
• Operations with scheduling meetings, managing calendars, coordinating travel arrangements, processing invoices and credit card expenses, and creating various reports.
• Provide administrative support for the department’s front desk operations.
• Provide administrative support to the Senior Director and Associate Director, Employer Relations & Career Center Operations and career center staff as needed.
• Hire, train, and supervise up to 10+ Student Assistants.
• Provide developmental feedback to Student Assistants as needed.
• Answer the Career Center main phone line and take complete and accurate messages and forward messages to the appropriate staff.
• Successfully complete a variety of projects as assigned by career center management.
• Perform other responsibilities as needed.

Skills

Communication skills

Multitasking

Organizational skills

Front desk operations

Customer service

Education

Bachelor’s degree

Tools

Word

Outlook

Excel

PowerPoint

Zoom/MS Teams

Job description

Open role · Stevens Institute of Technology# Career Center CoordinatorOn-siteFull-timeHoboken, NJPosted Jul 6About the role## What you'd be doingJob DescriptionReporting to the Associate Director of Employer Relations, the Career Center Coordinator actively supports a student-centered career center which serves an undergraduate and graduate population pursuing degrees in engineering, the sciences, business and management, the humanities, and the fine arts. The Career Center Coordinator will represent the Career Center to students, employers, and the Stevens community with a commitment to professionalism, customer service, and continuous improvement. The Career Center Coordinator will be the first point of contact for initial outreach to the Career Center and housed at the front-desk.ResponsibilitiesProvide support to the Associate Director, Employer Relations & Career Center Operations to effectively execute career center operations and initiatives.Assist in the execution of all Career Center events in collaboration with the assigned event lead, including reserving space, preparing budgets, creating room layouts, assigning roles, ordering food and supplies, requesting marketing, and utilizing the Coursedog room reservation system.Ensure the operational efficiency of the Career Center with a focus on excellence and customer service.Ensure all equipment is operational, and the student waiting area and employer interview offices are well maintained.Assist the Senior Director and Associate Director of Employer Relations & Operations and the career center staff as needed.Operations with scheduling meetings, managing calendars, coordinating travel arrangements, processing invoices and credit card expenses, and creating various reports.Provide administrative support for the department’s front desk operations.Provide administrative support to the Senior Director and Associate Director, Employer Relations & Career Center Operations and career center staff as needed.Hire, train, and supervise up to 10+ Student Assistants. Ensure Student Assistants have a solid understanding on appropriate front desk operations including student check-ins, employer check-ins, phone etiquette, and career center operations.Provide developmental feedback to Student Assistants as needed.Answer the Career Center main phone line and take complete and accurate messages and forward messages to the appropriate staff.Successfully complete a variety of projects as assigned by career center management.Perform other responsibilities as needed.QualificationsBachelor’s degree required.At least 1 or more years work experience, including internships.A self-starter who demonstrates an ability to achieve goals and meet deadlines.Excellent written and oral communication skills.A high level of professionalism with strong interpersonal and organizational skills.Ability to manage multiple tasks and projects with high attention to detail.Knowledge and SkillsPossess an understanding of computer applications with proficiency in Word, Outlook, Excel, and PowerPoint.Advanced proficiency using virtual meeting platforms such as Zoom or MS Teams.Possess excellent organizational, written, oral communication, and presentation skills.Ability to prioritize and meet deadlines.Self-starter with an ability to adapt to change and handle multiple tasks simultaneously in a fast-paced environment.Willingness to occasionally work evenings and weekends to attend university or career center events.DepartmentCareer ServicesCompensation RangeIn compliance with the New Jersey Wage Transparency Act, the annual base salary range for this position is $41,400.00 - $55,200.00. This range represents the University’s good faith estimate of possible compensation at the time of posting. Stevens Institute of Technology determines compensation based on factors including the position’s scope and responsibilities, the candidate’s experience, education, skills, internal equity, market data, and organizational considerations. The final salary will be set considering departmental budget, qualifications, and relevant credentials. This pay range represents base pay only and excludes additional forms of compensation, such as incentives, stipends, or other applicable pay components. For a full overview of our benefits offerings, please refer to the Stevens Institute of Technology Benefits Guidebook, available at:Benefits GuidebookGeneral Submission GuidelinesPlease submit an online application to be considered a candidate for any job at Stevens. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.Still Have Questions?If you have any questions regarding your application, please contact [e-mail] StatementStevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. Stevens seeks candidates who will contribute to a welcoming and inclusive environment for all students, faculty and staff.Jeanne Clery DisclosureIn accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. Click here for a copy of this report.