Assistant Director of International and Special Programs

Stevens Institute of Technology; Hoboken (NJ); On-site; USD 54,000 - 73,000; Full time

Job summary

Stevens Institute of Technology in Hoboken, NJ seeks a shared role supporting the Office of International Programs (OIP) and the Office of Special Programs and Administration. You will provide administrative coordination and student support, with overlap between offices.

You will develop events, advise students, manage budgets, and assist with reporting and data tasks. The role requires strong communication, organization, and collaboration across teams.

Qualifications

• Bachelor’s degree and at least two years of administrative or related experience; Master’s degree in related field strongly preferred.
• Strong organizational and interpersonal skills, excellent oral and written communication, multitasking and detail management.
• Proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel) and Canva.
• Discretion and ability to maintain confidentiality.
• Comfortable presenting to audiences up to 150 people.
• Ability to work occasional evenings and weekends.

Responsibilities

• Develop and execute an annual events calendar for the Office of International Programs, including Study Abroad Fair and orientations.
• Coordinate university-wide International Education Month planning committee and Global Student Ambassadors Program.
• Support Clark Scholars and Pinnacle Scholars events and related pre-orientation activities.
• Represent OIP at Prospective and Admitted Students Days and campus partner visits.
• Provide Study Abroad advising and regular presentations to students and families.
• Review scholarship committees and train in event planning and financial management.
• Co-facilitate the Clark service-learning seminar and coordinate related opportunities.

Skills

Strong organizational and Inter-person

Excellent oral and written comms

Multitask and detail-oriented

Discretion and confidentiality

Presenting to audiences up to 150

Evenings and weekends availability

Education

Bachelor’s degree in related field

Master’s degree preferred

Tools

Microsoft Office

Canva

Job description

Job Description

About the Role

This is a shared position supporting both the Office of International Programs (OIP) and the Office of Special Programs and Administration at Stevens Institute of Technology in Hoboken, New Jersey. The Office of International Programs provides strategic direction, operational excellence, and visibility for all internationalization efforts of Stevens Institute of Technology. These include education abroad, international partnerships and exchanges, co-curricular programming, and research abroad. The Office of Special Programs oversees the operations of the Pinnacle Scholars and Clark Scholars Programs. This is a predominantly student-facing position that will provide administrative coordination and student support to both offices with significant overlap between the two.

Responsibilities

Programming and Events Management

• Develop and execute an annual events calendar for the Office of International Programs, including annual Study Abroad Fair, International Exchange Student Orientations, weekly information sessions and pre-departure and return events for study abroad students.
• Coordinate university-wide International Education Month planning committee
• Coordinate the OIP’s Global Student Ambassadors Program
• Assist in developing and executing an annual events calendar for the Clark Scholars and Pinnacle Scholars programs, including Pre-Orientation, Networking Day, workshops and graduation-related events
• Represent the Office of International Programs at Prospective and Admitted Students Days
• Support campus visits from current and prospective international partner universities

Advising, Presenting, and Teaching

• Serve as a Study Abroad advisor, assisting students throughout the study abroad process from inquiry through return
• Represent the OIP office through regular presentations to current students, prospective students, and families
• Serve on internal study abroad scholarship review committees
• Deliver classroom presentations to Pinnacle and Clark Scholars on study abroad and stipend policies
• Advise the Pinnacle and Clark programs’ student-led events committees, providing administrative support and training in event planning guidelines and financial management
• Review and give feedback on the International Opportunities Reflection Assignments, following up with students and adjusting stipend eligibility as needed
• Co-facilitate the Clark service-learning seminar in the spring, arrange off-campus volunteer opportunities and on-campus guest speakers, prepare course materials, and review student assignments

Budgets and Financial Processing

• Oversee the Pinnacle Cultural Passport and Clark Cultural Passport budgets, including submitting invoices, tracking expenditures, and liaising with vendors and the Finance Office
• Manage transit requests and purchase public transit tickets/cards for Pinnacle and Clark events
• Assist the Director in administering summer stipends for eligible Clark and Pinnacle Scholars, and maintain stipend usage records
• Coordinate financial processing with the Office Manager, the Office of Undergraduate Academics, and Special Programs, including requisitions, disbursement vouchers, study abroad stipends and scholarships, and Concur transactions

Data, Communications, and Marketing

• Assist with management and data analysis in the VIA TRM study abroad software
• Assist in data collection to prepare the Clark Annual Report.
• Assist in the preparation of the Office of International Programs Annual Report
• Oversee OIP’s website management, marketing materials, presentations, and the office’s social media accounts.
• Maintain program information and communicate with scholars in the Canvas shells and email for both Scholars programs

Required Qualifications

• Bachelor’s degree and at least two years of administrative or related experience; Master’s degree in related field strongly preferred
• Strong organizational and interpersonal skills, excellent oral and written communication, and the ability to multitask, prioritize, and manage details
• Strong command of Microsoft Office (Outlook, Word, PowerPoint, Excel) and Canva
• Ability to create and innovate to improve and streamline office procedures
• Discretion and the ability to maintain confidentiality
• Comfortable presenting to audiences of up to 150 people
• Ability to work occasional evenings and weekends

Preferred Qualifications

• Demonstrated interest in international education, whether through study, volunteering, internships, or research

Department

Office of International Programs

Compensation Range

In compliance with the New Jersey Wage Transparency Act, the annual base salary range for this position is $53,600.00 - $73,266.67. This range represents the University’s good faith estimate of possible compensation at the time of posting. Stevens Institute of Technology determines compensation based on factors including the position’s scope and responsibilities, the candidate’s experience, education, skills, internal equity, market data, and organizational considerations. The final salary will be set considering departmental budget, qualifications, and relevant credentials. This pay range represents base pay only and excludes additional forms of compensation, such as incentives, stipends, or other applicable pay components. For a full overview of our benefits offerings, please refer to the Stevens Institute of Technology Benefits Guidebook, available at:

Benefits Guidebook

General Submission Guidelines

Please submit an online application to be considered a candidate for any job at Stevens. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

Still Have Questions

If you have any questions regarding your application, please contact [e-mail].

EEO Statement

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy‑related medical conditions, disability, or any protected military or veteran status.

Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.Stevens seeks candidates who will contribute to a welcoming and inclusive environment for all students, faculty and staff.

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