Care Scheduling & Coordination Specialist

Maxim Healthcare Services, Inc.; Pittsburgh (Allegheny County); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) with company match

Paid time off

Employee discounts

Job summary

Maxim Healthcare Services, Inc. in Pittsburgh, PA seeks a proactive Client Coordinator to act as the vital link between clients, patients and caregivers. You will coordinate schedules, maintain records, and ensure compliant placements.

The role requires strong communication, organization, and collaboration in a fast-paced office setting. Benefits include health/dental/vision, retirement plan, and growth opportunities.

Qualifications

• High school diploma or equivalent required; some college coursework preferred.
• Minimum 1 year of experience in a collaborative team environment.
• Proficiency in Microsoft Office, internet, and email.
• Highly organized with strong planning and problem-solving skills.
• Excellent verbal and written communication skills.
• Energetic, motivated, and able to thrive in a fast-paced setting.
• Must meet all federal, state, and local requirements.
• This is an office-based position.

Responsibilities

• Build strong relationships with clients and caregivers to understand scheduling needs
• Coordinate and confirm schedules, ensuring alignment with availability and preferences
• Maintain accurate records of caregiver availability, correspondence, and assignments
• Ensure all placements meet compliance and contract requirements
• Collaborate with internal teams to address staffing needs and client satisfaction
• Support business development through effective communication and coordination

Skills

Communication

Organization

Problem solving

Teamwork

Attention to detail

Fast-paced

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Maxim Healthcare Services, Inc. in Pittsburgh, PA seeks a proactive Client Coordinator to act as the vital link between clients, patients and caregivers. You will coordinate schedules, maintain records, and ensure compliant placements.

The role requires strong communication, organization, and collaboration in a fast-paced office setting. Benefits include health/dental/vision, retirement plan, and growth opportunities.