Care Office Administrator — Scheduling & Compliance

HomeWell Care Services, Inc.; Jacksonville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

HomeWell Care Services, Inc. is seeking a dependable Office Clerk to support a busy home care office in Jacksonville, FL. The role focuses on keeping caregiver files compliant, maintaining schedules, stocking supplies, and communicating professionally with caregivers and clients.

As the first contact for many caregivers, you will help ensure smooth operations, accurate records, and a positive, organized office environment. Monday–Friday, 9:00 AM–5:00 PM with weekend time off.

Qualifications

• High school diploma or equivalent required.
• Prior office, scheduling, or clerical experience preferred.
• Strong organization skills with attention to detail.
• Clear, professional communication skills (phone and email).
• Dependable, punctual, and able to manage tasks independently.

Responsibilities

• Maintain and update caregiver files (licenses, certifications, background checks).
• Order and restock supplies; ensure the office is organized and client-ready.
• Answer incoming calls, return messages, and send professional emails.
• Make scheduling changes and call caregivers to assign or confirm shifts.
• Assist with orientations and onboarding paperwork as needed.
• Provide general administrative support (copying, scanning, filing, mailing).
• Track open items and communicate updates to management.

Skills

Organization

Communication

Dependability

Punctuality

Education

High school diploma or equivalent

Job description

HomeWell Care Services, Inc. is seeking a dependable Office Clerk to support a busy home care office in Jacksonville, FL. The role focuses on keeping caregiver files compliant, maintaining schedules, stocking supplies, and communicating professionally with caregivers and clients.

As the first contact for many caregivers, you will help ensure smooth operations, accurate records, and a positive, organized office environment. Monday–Friday, 9:00 AM–5:00 PM with weekend time off.