Care Conference Coordination Specialist

Mary Free Bed Rehabilitation; Grand Rapids (MI); On-site; USD 25,000 - 39,000; Part time

Job summary

Mary Free Bed Rehabilitation Hospital in Grand Rapids, MI is seeking an Interdisciplinary Team Conference Coordinator to oversee inpatient conference processes, ensure CMS/compliance, and support accurate patient care planning.

You will partner with physicians and clinical teams, monitor scheduling and documentation, develop workflows, train staff, and help reduce compliance risk while supporting reimbursement integrity.

Qualifications

• Associates degree or equivalent training required through, at least, five (5) years of progressive on-the-job experience.
• Experience as a RHIA, RHIT, COTA, PTA, or LPN is preferred.
• Exposure to CMS regulations, compliance monitoring, or quality improvement activities is preferred.
• Advanced understanding of anatomy & physiology, medical terminology, pharmacology, and record documentation requirements to appropriately apply IRF PPS criteria.
• Familiarity with electronic health record (EHR) systems.
• Strict adherence to HIPAA guidelines and patient privacy rules.
• Quick learning style with the ability to ask discerning questions.
• Sense of urgency and ability to quickly adapt to changes in priorities.
• Knowledge of healthcare documentation practices and interdisciplinary care processes.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Effective verbal and written communication skills.
• Proficiency with Microsoft Office applications, particularly Outlook, Word, and Excel.
• Strong attention to detail and ability to identify documentation or process concerns.
• Ability to work independently and collaboratively with interdisciplinary teams.
• Excellent analysis and problem-solving skills.
• Information-management skills and ability to interpret, communicate, and present data.

Responsibilities

• Coordinates interdisciplinary team conferences to ensure CMS, accreditation, and organizational requirements.
• Monitors patient scheduling and conference completion within established timeframes.
• Ensures required disciplines participate in conferences and physician concurrence is appropriately documented.
• Provides real-time oversight of conference processes and identify potential documentation or compliance gaps.
• Maintains tracking tools, reports, and dashboards to monitor team conference compliance and performance.
• Audits conference documentation for completeness, accuracy, and regulatory compliance.
• Develops and maintains standardized workflows, checklists, and discussion guides to support consistency and compliance.
• Identifies and communicates changes in regulatory requirements and assist with implementation of process improvements.
• Escalates compliance concerns and collaborate with stakeholders to resolve documentation or workflow issues.
• Serves as a resource to clinical teams regarding team conference requirements, documentation standards, and compliance expectations.
• Supports internal audits, accreditation activities, and regulatory readiness efforts.
• Collaborates with clinical, HIM, revenue cycle, and operational teams to reduce compliance risk and support reimbursement integrity.
• Demonstrates excellent customer service and promotes teamwork and direct communication within the team.

Skills

HIPAA knowledge

EHR familiarity

Communication skills

Organizational skills

Problem solving

Attention to detail

Independent work

Team collaboration

Education

Associate degree or equivalent

RHIA/RHIT/COTA/PTA/LPN preferred

Tools

EHR systems

Microsoft Office

Job description

Mary Free Bed Rehabilitation Hospital in Grand Rapids, MI is seeking an Interdisciplinary Team Conference Coordinator to oversee inpatient conference processes, ensure CMS/compliance, and support accurate patient care planning.

You will partner with physicians and clinical teams, monitor scheduling and documentation, develop workflows, train staff, and help reduce compliance risk while supporting reimbursement integrity.