Rehab Team Conference Coordinator (Part-Time)

Mary Free Bed; Grand Rapids (MI); On-site; USD 18,000 - 30,000; Part time

Job summary

Mary Free Bed Rehabilitation Hospital in Grand Rapids, MI is seeking a part-time Interdisciplinary Team Conference Coordinator. This role supports inpatient rehabilitation teams, ensuring CMS compliance and accurate patient documentation within CMS guidelines.

The position emphasizes coordination, documentation accuracy, and collaboration across clinical and operational teams. Applicants should have an associates degree with relevant experience and strong MS Office skills.

Qualifications

• Associates degree or equivalent training; five (5) years of progressive on-the-job experience.
• Experience with CMS regulations, compliance monitoring, or quality improvement is preferred.
• Exposure to EHR systems and medical record documentation requirements.
• Strong understanding of anatomy & physiology and medical terminology.

Responsibilities

• Coordinates interdisciplinary team conferences to ensure CMS, accreditation, and organizational requirements.
• Monitors patient scheduling and conference completion to ensure meetings occur within established timeframes.
• Ensures participation of required disciplines and appropriate physician concurrence is documented.
• Provides oversight of conference processes and identifies documentation or compliance gaps.
• Maintains tracking tools, reports, and dashboards to monitor conference compliance and performance.
• Audits conference documentation for completeness and regulatory compliance.
• Develops standardized workflows, checklists, and discussion guides for consistency.
• Identifies regulatory changes and assists with implementing process improvements.
• Escalates compliance concerns and collaborates with stakeholders to resolve issues.
• Serves as a resource to clinical teams regarding team conference requirements and documentation standards.
• Supports internal audits, accreditation activities, and regulatory readiness efforts.
• Collaborates with clinical, HIM, revenue cycle, and operational teams to reduce compliance risk.
• Demonstrates strong customer service orientation within team settings.
• Contributes to quality improvement by identifying problems and proposing solutions.

Skills

Organizational skills

Communication

CMS knowledge

Documentation

Interdisciplinary coordination

Education

Associates degree or equivalent training; 5+ years experience

Tools

MS Office

Job description

Mary Free Bed Rehabilitation Hospital in Grand Rapids, MI is seeking a part-time Interdisciplinary Team Conference Coordinator. This role supports inpatient rehabilitation teams, ensuring CMS compliance and accurate patient documentation within CMS guidelines.

The position emphasizes coordination, documentation accuracy, and collaboration across clinical and operational teams. Applicants should have an associates degree with relevant experience and strong MS Office skills.