Cardiothoracic Surgery Office Coordinator — Lead Admin & Ops

Washington University; United States; On-site; USD 46,000 - 75,000; Full time

Benefits offered by this job

Personal Up to 22 days of vacation, 10

Holiday and sick time

Metro transit U-Pass

403(b) Retirement Savings Plan

Wellness programs

Job summary

Washington University in St. Louis is seeking a skilled administrator to direct office functions and supervise support staff in a university/medical environment. The role coordinates policies, procedures, and staff to ensure efficient operations and regulatory compliance.

The incumbent will work with physicians for staff evaluations, manage payroll processes, and liaise with the business office on procurement and travel. Strong organizational and supervisory skills are essential for success.

Qualifications

• Associate degree or combination of education and experience may substitute for minimum education.
• Two years of experience in a University/Medical environment.
• No specific certification or professional license required for this position.

Responsibilities

• Directs office functions and supervises secretarial/administrative staff.
• Interfaces between division and department business staff with sound staffing practices.
• Interviews potential staff and handles personnel issues including benefits and terminations.
• Manages time sheets, payroll submissions, and purchasing liaison with the business office.
• Coordinates clinical activities, reports, and division communications to staff and physicians.

Skills

Financial Systems

Office Equipment

Organizing

Supervision

Word Proccessing

Workday Software

Education

Associate degree

Job description

Washington University in St. Louis is seeking a skilled administrator to direct office functions and supervise support staff in a university/medical environment. The role coordinates policies, procedures, and staff to ensure efficient operations and regulatory compliance.

The incumbent will work with physicians for staff evaluations, manage payroll processes, and liaise with the business office on procurement and travel. Strong organizational and supervisory skills are essential for success.