Executive Admin Assistant – Medical Office & Faculty Programs

Washington University in St. Louis; United States; On-site; USD 37,000 - 61,000; Full time

Benefits offered by this job

Vacation and holidays

Health insurance

Metro transit U-Pass

403(b) retirement plan

Job summary

Washington University in St. Louis seeks an Administrative Assistant to the Executive Director in the Obstetrics & Gynecology Department Business office.

Duties include back-up support for the Chair's office, coordinating Grand Rounds and Faculty Development Series, and handling appointments and promotions processes. The role requires a Bachelor's degree and at least one year of administrative experience, with strong organization and confidentiality.

Qualifications

• Bachelor's degree required.
• Administrative experience of 1 year.
• Driver's license not required.

Responsibilities

• Provides administrative assistance to the Executive Director.
• Back up support to the Assistant to the Chair in their absence.
• Administers faculty Grand Rounds and Professional Development Series.
• Supports appointments & Promotions processes.
• Prepares reports, summaries, or inquiries responses, including confidential matters.
• Assists with budgetary, operational, or related projects and space planning.
• May assist with faculty recruitment processes.
• Monitors guests and daily operations of the administrative suite.
• Other duties as assigned.

Skills

Administrative support

Office coordination

Detail-oriented

Multitasking

Oral communications

Written communication

Policy development

Professional judgement

Stress management

Education

Bachelor's degree

Job description

Washington University in St. Louis seeks an Administrative Assistant to the Executive Director in the Obstetrics & Gynecology Department Business office.

Duties include back-up support for the Chair's office, coordinating Grand Rounds and Faculty Development Series, and handling appointments and promotions processes. The role requires a Bachelor's degree and at least one year of administrative experience, with strong organization and confidentiality.