Cardiology Clinic Scheduler & Admin Assistant

aah; West Allis (WI); On-site; USD 43,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Professional development

Job summary

Advocate Health in West Allis, WI is seeking an experienced Administrative Scheduling Specialist to support the Cardiology Clinic. This full-time role focuses on coordinating provider schedules, patient appointments, and day-to-day admin tasks to maintain clinic efficiency. The position requires 1 year of relevant experience, proficiency with Microsoft Office, and strong organizational skills.

Schedule is Mon-Fri, 8:00 a.m.–4:30 p.m. with no nights, weekends, or holidays; travel to St.

Qualifications

• Typically requires 1 year of experience in scheduling, customer service and administrative/clerical support.
• Proficient in Microsoft Office (Excel, PowerPoint, Access, Word) and data entry.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication; ability to relate to all people.

Responsibilities

• Greets patients and visitors, collects co-payments, and answers routine information requests.
• Schedules and maintains calendar of appointments and travel; coordinates related admin tasks.
• Enters patient information into the computer system and coordinates with physicians' offices.
• Answers calls, triages clinical calls, and resolves problems appropriately.
• Assembles and releases patient records; generates and distributes reports as needed.
• Opens mail and operates office equipment; orders supplies as needed.
• Completes referrals and registrations; processes authorizations and reimbursement forms.
• Gathers data for reports and may assist with training and meetings.

Job description

Advocate Health in West Allis, WI is seeking an experienced Administrative Scheduling Specialist to support the Cardiology Clinic. This full-time role focuses on coordinating provider schedules, patient appointments, and day-to-day admin tasks to maintain clinic efficiency. The position requires 1 year of relevant experience, proficiency with Microsoft Office, and strong organizational skills.

Schedule is Mon-Fri, 8:00 a.m.–4:30 p.m. with no nights, weekends, or holidays; travel to St.