Capitol Executive Assistant: Scheduling, Events, Discretion

State of Michigan; Lansing (MI); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The State of Michigan, located at the Michigan State Capitol in Lansing, seeks an Executive Assistant to provide day-to-day administrative and operational support to the Chief of Staff and External Affairs Director in a fast-paced environment.

The role involves frequent interaction with lawmakers, senior leadership, and staff across the House, with in-person work from 8:30 AM to 6:00 PM and occasional remote work during peak legislative periods.

Qualifications

• Experience in government, legislative, or high-demand office preferred.
• Strong organizational and multi-tasking abilities.
• Clear, concise communication in person, by phone, and in writing.
• Proficiency with Microsoft Office Suite and scheduling tools.
• Reliable, punctual, and able to follow through.
• Ability to remain calm and professional under pressure.

Responsibilities

• Manage daily schedules, meeting logistics, and internal office priorities for the External Affairs Director and principal staff team.
• Coordinate events, from small meetings to large-scale gatherings, ensuring seamless execution.
• Track and follow up on tasks, deadlines, and requests to ensure timely completion.
• Prepare, edit, and proofread documents and materials for accuracy and clarity.
• Greet and assist visitors, staff, and stakeholders in the Capitol office.
• Maintain organized physical and digital files for quick reference.
• Support office operations, ordering supplies, and handling administrative needs as they arise.
• Uphold confidentiality and discretion in all communications.

Skills

Organizational skills

Communication skills

Reliability and punctuality

Calm under pressure

Discretion / confidentiality

Tools

Microsoft Office Suite

Scheduling tools

Job description

The State of Michigan, located at the Michigan State Capitol in Lansing, seeks an Executive Assistant to provide day-to-day administrative and operational support to the Chief of Staff and External Affairs Director in a fast-paced environment.

The role involves frequent interaction with lawmakers, senior leadership, and staff across the House, with in-person work from 8:30 AM to 6:00 PM and occasional remote work during peak legislative periods.