Capital Projects Coordinator: 1-Year Contract (401K + PTO)

On-Board Companies; Marlborough (MA); Sur place; USD 35 000 - 50 000; Plein temps

Avantages offerts par ce poste

401K

Dental insurance

Life Insurance

Medical Insurance

Vision Insurance

PTO

Résumé du poste

On-Board Services is seeking a Capital Project Coordinator for Marlborough, MA, to support a portfolio of capital improvement projects from initiation through closeout. This 1-year contract role collaborates with Project Leads, Procurement, Finance, and suppliers to manage setup, forecasting, procurement, and documentation.

The position emphasizes data-driven coordination and proactive prioritization. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple

Qualifications

• 2+ years of experience in project coordination, project administration, procurement, finance, construction administration, facilities management, or a related field.
• Proficiency in Microsoft Excel, Outlook, Word, and SharePoint.
• Strong attention to detail and commitment to data accuracy.
• Excellent written and verbal communication skills.

Responsabilités

• Create and maintain project records in project management and financial systems.
• Support project setup activities, including project funding and authorization documentation.
• Maintain project forecasts and spend status tracking reports.
• Assist project teams with monthly forecasting and budget updates.
• Support project closeout activities and records retention requirements.
• Coordinate and maintain project documentation throughout the project lifecycle.
• Track project expenditures and maintain project forecasting spreadsheets.
• Download, compile, and distribute project spend reports.
• Update project financial reports using current spending and forecast information.
• Process cost transfers and other project-related financial transactions.
• Monitor project funding approvals and expenditures.
• Ensure project financial data remains accurate, current, and properly documented.
• Create and track purchase requisitions.
• Coordinate Service Entry Sheets (SES) and Goods Receipts (GR).
• Support invoice processing and supplier payment inquiries.
• Work with Procurement and Finance teams to resolve purchasing issues.
• Follow up with buyers regarding purchase orders and requisition status.
• Monitor approval workflows and help expedite required approvals when needed.
• Maintain project information in SAP, EcoSys, SharePoint, and other project management systems.
• Create and maintain project SharePoint sites and project folders.
• Generate project reports and provide administrative support to project teams.
• Ensure data accuracy across project controls, procurement, and financial systems.
• Independently coordinate equipment-only capital projects from purchase through closeout.
• Track schedules, budgets, procurement activities, and project documentation.
• Communicate project status and provide support to stakeholders throughout execution.
• Identify project issues, risks, and required follow-up actions and proactively drive resolution.

Connaissances

Detail-oriented

Data accuracy

Time management

Communication skills

Formation

High School Diploma or equivalent

Associate's degree (preferred)

Outils

Microsoft Excel

Outlook

Word

SharePoint

Description du poste

On-Board Services is seeking a Capital Project Coordinator for Marlborough, MA, to support a portfolio of capital improvement projects from initiation through closeout. This 1-year contract role collaborates with Project Leads, Procurement, Finance, and suppliers to manage setup, forecasting, procurement, and documentation.

The position emphasizes data-driven coordination and proactive prioritization. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple