Capital Project Coordinator

On-Board Companies; Marlborough (MA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

401K

Dental insurance

Life Insurance

Medical Insurance

Vision Insurance

PTO

Job summary

On-Board Services is seeking a Capital Project Coordinator for Marlborough, MA, to support a portfolio of capital improvement projects from initiation through closeout. This 1-year contract role collaborates with Project Leads, Procurement, Finance, and suppliers to manage setup, forecasting, procurement, and documentation.

The position emphasizes data-driven coordination and proactive prioritization. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple

Qualifications

• 2+ years of experience in project coordination, project administration, procurement, finance, construction administration, facilities management, or a related field.
• Proficiency in Microsoft Excel, Outlook, Word, and SharePoint.
• Strong attention to detail and commitment to data accuracy.
• Excellent written and verbal communication skills.

Responsibilities

• Create and maintain project records in project management and financial systems.
• Support project setup activities, including project funding and authorization documentation.
• Maintain project forecasts and spend status tracking reports.
• Assist project teams with monthly forecasting and budget updates.
• Support project closeout activities and records retention requirements.
• Coordinate and maintain project documentation throughout the project lifecycle.
• Track project expenditures and maintain project forecasting spreadsheets.
• Download, compile, and distribute project spend reports.
• Update project financial reports using current spending and forecast information.
• Process cost transfers and other project-related financial transactions.
• Monitor project funding approvals and expenditures.
• Ensure project financial data remains accurate, current, and properly documented.
• Create and track purchase requisitions.
• Coordinate Service Entry Sheets (SES) and Goods Receipts (GR).
• Support invoice processing and supplier payment inquiries.
• Work with Procurement and Finance teams to resolve purchasing issues.
• Follow up with buyers regarding purchase orders and requisition status.
• Monitor approval workflows and help expedite required approvals when needed.
• Maintain project information in SAP, EcoSys, SharePoint, and other project management systems.
• Create and maintain project SharePoint sites and project folders.
• Generate project reports and provide administrative support to project teams.
• Ensure data accuracy across project controls, procurement, and financial systems.
• Independently coordinate equipment-only capital projects from purchase through closeout.
• Track schedules, budgets, procurement activities, and project documentation.
• Communicate project status and provide support to stakeholders throughout execution.
• Identify project issues, risks, and required follow-up actions and proactively drive resolution.

Skills

Detail-oriented

Data accuracy

Time management

Communication skills

Education

High School Diploma or equivalent

Associate's degree (preferred)

Tools

Microsoft Excel

Outlook

Word

SharePoint

Job description

On-Board Services is hiring a Capital Project Coordinator in Marlborough, MA

About Us:

On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full-time positions to our employees. We offer benefits as well as 401k.

Position Details:

Title: Capital Project Coordinator

Position Type: 1-Year contract with additional opportunity contingent upon performance and continued business need

Job Location: Marlborough, MA

Shift: 1st

Benefits: 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance, PTO

Compensation: $30.88/HR/HR

About Us:

On-Board Services, Incorporated, is an on-site contract service provider for a local manufacturing entity, providing full-time positions to our employees. We offer benefits as well as the opportunity to work with a great team!

Join Our Team

Are you highly organized, detail-oriented, and skilled at keeping projects on track?

We are seeking a Capital Projects Coordinator to support a portfolio of capital improvement projects from project initiation through closeout. In this role, you will work closely with Project Team Leads, Project Managers, Procurement, Finance, and suppliers to help manage project setup, forecasting, procurement activities, financial tracking, and project documentation.

This position is ideal for an individual who enjoys working with data, coordinating multiple priorities, and supporting projects that improve facilities, operations, and business performance. The successful candidate will be a self-starter who can anticipate project needs, proactively manage competing priorities, and operate with minimal day-to-day supervision.

What You'll Do

Project Administration

• Create and maintain project records in project management and financial systems.
• Support project setup activities, including project funding and authorization documentation.
• Maintain project forecasts and spend status tracking reports
• Assist project teams with monthly forecasting and budget updates.
• Support project closeout activities and records retention requirements.
• Coordinate and maintain project documentation throughout the project lifecycle.

Financial and Cost Tracking

• Track project expenditures and maintain project forecasting spreadsheets.
• Download, compile, and distribute project spend reports.
• Update project financial reports using current spending and forecast information.
• Process cost transfers and other project-related financial transactions.
• Monitor project funding approvals and expenditures.
• Ensure project financial data remains accurate, current, and properly documented.

Procurement and Supplier Support

• Create and track purchase requisitions.
• Coordinate Service Entry Sheets (SES) and Goods Receipts (GR).
• Support invoice processing and supplier payment inquiries.
• Work with Procurement and Finance teams to resolve purchasing issues.
• Follow up with buyers regarding purchase orders and requisition status.
• Monitor approval workflows and help expedite required approvals when needed.

Systems and Reporting

• Maintain project information in SAP, EcoSys, SharePoint, and other project management systems.
• Create and maintain project SharePoint sites and project folders.
• Generate project reports and provide administrative support to project teams.
• Ensure data accuracy across project controls, procurement, and financial systems.

Equipment Project Coordination

• Independently coordinate equipment-only capital projects from purchase through closeout.
• Track schedules, budgets, procurement activities, and project documentation.
• Communicate project status and provide support to stakeholders throughout execution.
• Identify project issues, risks, and required follow-up actions and proactively drive resolution.

Qualifications

Required

• High School Diploma or equivalent.
• 2+ years of experience in project coordination, project administration, procurement, finance, construction administration, facilities management, or a related field.
• Proficiency in Microsoft Excel, Outlook, Word, and SharePoint.
• Strong attention to detail and commitment to data accuracy.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to effectively prioritize competing assignments, adjust to changing business needs, and successfully manage multiple projects and deadlines simultaneously.
• Demonstrated ability to transition quickly between tasks while maintaining accuracy, organization, and attention to detail.
• Ability to work independently, manage workload with minimal supervision, and take ownership of assigned responsibilities.
• Proactive and forward-thinking mindset with the ability to anticipate project needs, identify potential issues, and take action before they impact project execution.
• Strong problem-solving and follow-up skills with the ability to drive tasks to completion.
• Ability to build effective working relationships across Project Management, Procurement, Finance, Operations, and supplier organizations.

Preferred

• Associate's degree in Business, Finance, Project Management, Construction Management, Engineering Technology, or related field.
• Experience with SAP and EcoSys
• Experience supporting capital, construction, manufacturing, engineering, or facilities projects.
• Experience with budgeting, forecasting, procurement, invoice processing, or project financial reporting.

On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.

The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.”

On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.

JD# 26-01584