PROJECT COORDINATOR

CI Design, Inc.; Boston (MA); On-site; USD 59,000 - 72,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) matching

PTO & holidays

Job summary

CI Design, Inc. in Boston, MA is seeking a Project Coordinator to support our Mission Critical sector. You will work closely with Principals and Project Managers to keep projects organized, on track, and running efficiently.

The role manages project documentation, coordinates cross-team communication, and supports day-to-day operations across all phases. Strong attention to detail and proactive problem-solving are essential.

Qualifications

• 5+ years of experience preferred in project coordination or construction administration.
• Bachelor’s Degree preferred.
• Proficiency with MS Office and project management tools (Unanet, Procore, AWS) is desired.
• Strong organizational and communication skills; ability to multitask in a fast-paced environment.

Responsibilities

• Provide administrative support for construction documentation, including logging, tracking, and distributing shop drawings, submittals, and RFIs to ensure timely responses and contract compliance.
• Maintain project documentation on platforms such as AWS and Procore with proper version control and distribution.
• Coordinate resources, schedules, meetings, and travel for project teams; prepare design meeting minutes and field reports.
• Assist with AIA contracts and consultant agreements.
• Collaborate with internal teams across offices to ensure timely delivery of project information.
• Prepare and manage permit documents, drawings, affidavits, and closeout procedures.
• Draft documents, generate reports, data entry, and CRM upkeep.
• Stamp and seal documents for permit packages; respond to emails and calls professionally.

Skills

Organizational skills

Communication skills

Multitasking

Independent work

Education

Bachelor’s Degree

Notary Public

Tools

MS Office

Unanet

Procore

AWS

Job description

PROJECT COORDINATOR

Department: GENERAL

Employment Type: Full Time

Location: BOSTON, MA

Reporting To: PRINCIPALS

Compensation: $65,000 / year

Description

We are currently seeking a motivated and experienced Project Coordinator to join our Boston, MA office, supporting our Mission Critical sector. This role works closely with Principals and Project Managers to keep projects organized, on track, and running efficiently.

The Project Coordinator will play a key role in managing project documentation, coordinating communication across teams, and supporting day-to-day operations throughout all project phases. This position requires strong attention to detail, the ability to prioritize in a fast-paced environment, and a proactive approach to supporting complex, high-impact projects.

KEY RESPONSIBILITIES

• Provide administrative support for all construction documentation, including logging, tracking, and distributing shop drawings, submittals, and RFIs to ensure timely responses and contract compliance.
• Provide document control support for drawing issuances at all phases (30%, 60%, 90%, 100%) including addenda, ensuring proper organization, version control, and distribution. Upload and maintain project documentation on platforms such as AWS and Procore, ensuring accuracy, accessibility, and compliance.
• Coordinate project resources, schedules, calendars, and meetings, including preparation of design meeting minutes, field reports, and travel arrangements for project teams.
• Assist with AIA contracts and consultant agreements
• Coordinate with internal teams across multiple offices to ensure alignment, communication, and timely delivery of project information.
• Prepare, assemble, and manage permit documents, drawing packages, affidavits, and closeout procedures to streamline project deliverables.
• Perform clerical duties such as drafting documents, generating reports, data entry, and maintaining CRM systems, ensuring accurate and updated records.
• Stamp, seal documents, and assemble affidavits for permit packages.
• Respond to emails and calls professionally, providing exceptional communication and customer service to project stakeholders.

SKILLS, KNOWLEDGE AND EXPERTISE

• Preferred minimum 5+ years of experience.
• Bachelor’s Degree (Preferred).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management software such as Unanet (preferred).
• Experience with document control systems such as Procore, AWS, or similar platforms (preferred).
• Strong organizational and communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Ability to work both independently and collaboratively.
• Notary Public (Plus).

BENEFITS

• Opportunity to work on diverse projects.
• Supportive and collaborative work environment.
• Competitive compensation and benefits package including medical, dental, and vision, 401(k) matching, commuter benefits, PTO, and paid company holidays.