Campus Space & Scheduling Lead for Courses & Events

The Friedman School of Nutrition Science and Policy; Medford Hillside (MA); Hybrid; USD 38,000 - 53,000; Full time

Job summary

Tufts University’s Registrar’s Office is seeking an Academic and Event Scheduling Coordinator to manage space and course scheduling for the Medford/Somerville and Fenway campuses. You will coordinate course placements, exams, and co-curricular events, working with faculty and staff to optimize space use.

The role requires strong communication, problem-solving, and data analysis skills, with a hybrid work arrangement on campus at least two days weekly.

Qualifications

• High School Diploma required.
• 2-3 years of experience in higher education preferably in a registrar's office or student services setting.
• Excellent interpersonal and customer service skills.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Strong troubleshooting, critical thinking, and problem-solving skills.
• Effective communication and negotiation skills.

Responsibilities

• Execute the facilities scheduling and placement of approximately 3000 courses each fall and spring semester for the schools of Arts, Sciences, Engineering, and University College on the Medford/Somerville and Fenway campus.
• Develop and maintain excellent working relationships with academic department staff and faculty to ensure strong two-way communication regarding their department or course space needs.
• Work with faculty and staff to adjust capacity or meeting times for classes as needed.
• Execute and maintain the final exam schedule and booking process.
• Partner with University College groups to schedule summer classes, residential programs, and conferences.
• Facilitate the co-curricular scheduling for events and meetings on the Medford/Somerville campus.
• Advise students, faculty, and staff as to the best use of university facilities and scheduling policies for events.
• Provide support to the Office of the Trustees in commencement planning and Undergraduate Orientation to ensure space requirements for events are met.
• Develop and maintain system usage documentation and EMS/Reserve Tufts training materials.

Skills

Interpersonal skills

Customer service

Communication

Negotiation

Problem solving

Organizational skills

Teamwork

Education

High School Diploma

Bachelor's Degree

Tools

PeopleSoft

EMS

Excel

Job description

Tufts University’s Registrar’s Office is seeking an Academic and Event Scheduling Coordinator to manage space and course scheduling for the Medford/Somerville and Fenway campuses. You will coordinate course placements, exams, and co-curricular events, working with faculty and staff to optimize space use.

The role requires strong communication, problem-solving, and data analysis skills, with a hybrid work arrangement on campus at least two days weekly.