Campus Secretary

East Chambers ISD; Winnie (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

East Chambers ISD in Winnie, TX seeks an Administrative Assistant to keep the school’s main office running smoothly. You will answer phones, direct visitors, assist with student check-in/out, and handle mail and deliveries.

The role requires accurate record-keeping, basic accounting awareness, and strong organizational and communication skills. You will support staff with scheduling, reports, and confidential information while following district safety procedures.

Qualifications

• Proficient keyboarding and file maintenance.
• Ability to use software to develop spreadsheets, databases, and word processing.
• Ability to maintain accurate and auditable records.
• Knowledge of basic accounting principles.
• Ability to follow verbal and written instructions.
• Ability to perform multiple tasks and adapt quickly to changing assignments.
• Strong organizational, communication, and interpersonal skills.

Responsibilities

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors; maintain visitor log and issue passes.
• Assist parents in checking students in and out of school.
• Sort, distribute, or deliver mail and other documents.
• Assist with the receipt and distribution of student materials.
• Compile, maintain, and file reports, records, and other documents as required.
• Maintain confidentiality and follow district safety protocols.

Skills

Keyboarding

File maintenance

Spreadsheets

Databases

Word processing

Auditable records

Basic accounting principles

Follow instructions

Multitasking

Organizational skills

Communication skills

Interpersonal skills

Education

High school diploma or GED

Job description

Primary Purpose

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.

Major Responsibilities And Duties

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet and direct campus visitors. Maintain visitor log and issue visitor passes.
• Assist parents in checking students in and out of school.
• Sort, distribute, or deliver mail and other documents.
• Assist with the receipt and distribution of student materials, including homework requests.
• Receive, sort, and distribute mail, messages, documents, and other deliveries.
• Provide clerical assistance as needed including assisting with the scheduling of appointments.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the department.

Qualifications

Education/Certification

High school diploma or GED

Special Knowledge/Skills

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

Mental Demands/Physical Demands/Environmental Factors

• Tools/Equipment Used: Multi-line phone system; standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress