Campus Operations & Facilities Lead

The Association of Colorado Independent Schools; Denver (CO); On-site; USD 67,000 - 71,000; Full time

Benefits offered by this job

Medical, Dental, Vision, and Life Ins.

403(b) retirement plan

Paid time off

Job summary

Colorado Academy in Denver is seeking an experienced Office & Administrative Manager to lead the Operations Department. You will manage daily admin tasks, facility use coordination, records, and the Director of Operations’s calendar, while ensuring policy compliance and clear communications.

You will oversee budgeting, payroll, purchasing, and cross‑department projects, train staff on software, and maintain audit‑ready files.

Qualifications

• At least three years of office management or administrative experience.
• Experience with facilities, operations, or on a school campus preferred.
• Proficient in Google Workspace and Microsoft Office.
• Experience with budget tracking, invoices, and financial records.
• Strong written and verbal communication with faculty, staff, families, and vendors.
• Ability to juggle competing priorities with little supervision.
• Experience coordinating across departments and projects.
• Motor vehicle record must meet school standards.

Responsibilities

• Run the daily administrative operations of the Operations Department.
• Manage facility use requests — coordinate with the campus community, ensure policies are followed, and communicate approvals and details.
• Maintain the key system, keep accurate records, and manage access changes.
• Track inspections, required certifications, safety paperwork, and renewal deadlines.
• Serve as the main contact for the Director of Operations and escalate when needed.
• Manage the Director's calendar and prioritize department and school needs.
• Train and support staff on the department's software systems.

Skills

Office management

Administrative experience

Budgeting and financial tracking

Payroll processing

Project coordination

Vendor management

Microsoft Office

Google Workspace

Tools

CMMS platforms

Work order systems

Facilities management software

Payroll systems

Record-keeping software

Job description

Colorado Academy in Denver is seeking an experienced Office & Administrative Manager to lead the Operations Department. You will manage daily admin tasks, facility use coordination, records, and the Director of Operations’s calendar, while ensuring policy compliance and clear communications.

You will oversee budgeting, payroll, purchasing, and cross‑department projects, train staff on software, and maintain audit‑ready files.