Academic Department Operations Specialist

University of California; Colorado Springs (CO); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Paid vacation and sick time

403(b) retirement plan

Tuition benefits

PSLF Assistance Program

Wellness benefits

Job summary

Colorado College is seeking an Academic Administrative Assistant to support the Economics & Business department. You will partner with the department chair, faculty, and staff to handle teaching, research support, and day-to-day operations, ensuring smooth workflow and a welcoming environment.

You will manage budgets, coordinate events, assist with recruitment and student records, and liaise with campus partners. Strong communication, organization, and independent work are essential for success.

Qualifications

• High school degree or equivalent.
• Three years of general clerical or administrative experience, including at least one year supporting a department or program.
• Experience with Microsoft Office Suite.
• Strong oral and written communication skills.
• Excellent organizational and time-management abilities.
• Self-motivated, proactive learner with initiative.
• Ability to collaborate with diverse individuals and teams.
• Capable of independent work and managing multiple deliverables.

Responsibilities

• Manage departmental budget, including operating, endowed/gift, and research funds; process reimbursements and journal entries.
• Attend department meetings, prepare agendas, record minutes, and coordinate logistics including catering.
• Support recruiting, hiring, training of staff and students; approve time sheets and supervise student workers.
• Organize endowed lectures and visits; arrange rooms, catering, AV equipment, and travel as needed.
• Collaborate with the Chair on student records, faculty reviews, and departmental processes; assist with faculty searches.
• Coordinate with Registrar, HR, and other offices; serve as liaison between visitors, students, faculty, and community.
• Edit and maintain the department website and communicate events and opportunities to majors and minors.

Skills

Microsoft Office Suite

Oral and written communication

Organizational skills

Time management

Self-motivation

Collaboration

Attention to detail

Education

High school diploma

Associates degree or some college

Job description

Colorado College is seeking an Academic Administrative Assistant to support the Economics & Business department. You will partner with the department chair, faculty, and staff to handle teaching, research support, and day-to-day operations, ensuring smooth workflow and a welcoming environment.

You will manage budgets, coordinate events, assist with recruitment and student records, and liaise with campus partners. Strong communication, organization, and independent work are essential for success.