Campus Operations Assistant: Enrollment & Front Office

YES Prep Public Schools; Houston (TX); On-site; USD 19,000 - 24,000; Part time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Paid leave programming

Professional development

Award winning culture

Job summary

YES Prep Public Schools in Houston, TX is seeking a Campus Operations Assistant to support enrollment, attendance, front office flow, and campus readiness. This non-exempt hourly role reports to the Director of Campus Operations and focuses on executing daily tasks to enable leaders to drive results.

The role requires 1–3 years of admin/ops experience, strong organization and communication, and comfort with Microsoft Office.

Qualifications

• High school diploma or equivalent
• 1–3 years of experience in administrative, operations, or customer-facing roles
• Strong organizational and communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel); comfort navigating shared drives, folders, and collaborative documents
• Ability to enter, update, and track data accurately in spreadsheets and operational logs across systems and programs
• Ability to manage multiple tasks with urgency and accuracy
• Role requires sustained physical presence and mobility; extended standing and movement throughout campus and during events is expected
• Must be able to lift up to 25 lbs; moving event supplies, material boxes, and printed documents is a routine part of this role
• Outdoor presence during arrival, dismissal, and events is a scheduled daily responsibility
• Openness to giving and receiving frequent feedback
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast-paced and results-oriented environment
• Creates and maintains positive working relationships on a team and/or in a highly collaborative environment
• A dedication to learn, grow, and develop as a professional

Responsibilities

• Enrollment & Onboarding Execution Support: Schedule enrollment and onboarding appointments for new families
• Follow up on missing enrollment documents using OC-approved scripts
• Track onboarding completion using provided checklists and trackers
• Prepare enrollment packets, welcome materials, and event supplies
• Support enrollment events through setup, check-in, and materials coordination
• Attendance & ADA Execution Support: Conduct absence calls using approved scripts
• Track call outcomes and escalates patterns to the OC using provided templates
• Support tardy flow during arrival and high-volume periods
• Prepare attendance logs and materials for Attendance Committee meetings using provided resources
• Front Office & Family Flow Support: Provide overflow front office coverage during peak times
• Support phone volume, dismissal changes, and family routing
• Assist with managing visitor flow under receptionist direction
• Maintain a calm, professional presence in the front office
• Logistics, Events, & Readiness Support: Support event logistics (forms, rosters, meals, materials)
• Prepare signage, rosters, and operational materials
• Complete readiness tasks using established checklists
• Administrative & Data Preparation Support: Maintain trackers, logs, and shared operational documents
• Scan, upload, and organize documents for registrar processing
• Track open work orders and operational requests
• Additional duties as assigned
• Schedule & Hours: Core hours are 7:00 AM – 3:30 PM, Monday through Friday
• Evening and weekend availability is required — not occasional
• Overtime must be pre-approved by the DCO

Skills

Organizational skills

Communication skills

Data entry

Multi-tasking

Team collaboration

Adaptability

Feedback receptiveness

Physical stamina

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Student information systems (Skyward/SchoolMint)

Job description

YES Prep Public Schools in Houston, TX is seeking a Campus Operations Assistant to support enrollment, attendance, front office flow, and campus readiness. This non-exempt hourly role reports to the Director of Campus Operations and focuses on executing daily tasks to enable leaders to drive results.

The role requires 1–3 years of admin/ops experience, strong organization and communication, and comfort with Microsoft Office.