Ceremonies & Boards Events Coordinator

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 56,000 - 61,000; Full time

Benefits offered by this job

Health, Life, and Flexible Spending

Tuition benefits

Retirement plans

Time Away from Work

Wellness programs

Job summary

The University of Pennsylvania in Philadelphia seeks a Special Events and Project Coordinator to provide administrative and project management support for the Senior Director of Boards and External Relations, coordinating with the Office of the University Secretary and sixteen Boards of Advisors.

You will handle ceremonies coordination, commencements, editorial oversight of a commencement program, and engagement with Trustees and university leadership, requiring diplomacy, confidentiality, and

Qualifications

• Bachelor’s degree and 2–3 years of event planning/coordination experience.
• Administrative experience with senior offices preferred.
• Strong written and oral communication, editing, and diplomacy.

Responsibilities

• Provide administrative and project management support for the Senior Director of Boards and External Relations.
• Coordinate ceremonies, including Commencement and Honorary Degree events, with cross-functional teams.
• Draft correspondence, manage calendars, and support Board of Advisors activities.

Skills

Administrative skills

Communication skills

Diplomacy

Project management

Attention to detail

Education

Bachelor's degree

2–3 years event planning experience

3–5 years preferred

Tools

MS Office Suite

Concur

Salesforce

Job description

The University of Pennsylvania in Philadelphia seeks a Special Events and Project Coordinator to provide administrative and project management support for the Senior Director of Boards and External Relations, coordinating with the Office of the University Secretary and sixteen Boards of Advisors.

You will handle ceremonies coordination, commencements, editorial oversight of a commencement program, and engagement with Trustees and university leadership, requiring diplomacy, confidentiality, and