Events Coordinator — Evening & Weekend Shifts

University of Bridgeport; Bridgeport (CT); On-site; USD 42,000 - 64,000; Full time

Job summary

The University of Bridgeport is seeking an Events Coordinator on the second shift to support planning, coordination, and execution of campus events. The role runs Wednesdays through Sundays, 2pm to 10pm, with duties spanning client coordination, vendor communication, contract handling, and on-site catering support.

Ideal applicants will have a Bachelor’s degree (or equivalent experience) and 1–2+ years of event coordination, along with strong Microsoft Office skills and the ability to multi-task

Qualifications

• Bachelor’s Degree in a related field preferred or equivalent experience.
• 1-2+ years of experience.
• Computer experience with Microsoft Word, Excel, and PowerPoint.
• Ability to multi-task in a fast‑paced, high‑energy environment.
• Ability to stand/walk for long periods of time.

Responsibilities

• Coordinate events with internal and external clients on campus.
• Maintain records, schedules, billing, filing and event production inventory.
• Assist event team with contracts for external organizations.
• Communicate with internal vendors (security, A/V, housekeeping) to provide services for incoming clients.
• Manage contract folders and invoice tracking for balances due and forwarding payments to accounts receivable.
• Assist in booking events in our 25Live Events platform to prevent double bookings and assist with promotion of internal events.
• Assist in HubSpot updates.
• Provide on-site hands‑on assistance and catering support during events.
• Maintain gallery calendar and assist with gallery social media promotion.
• Coordinate logistics with artists and owners regarding delivery, storage and safe return of artwork.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Organizational skills

Communication

Project management

Education

Bachelor’s Degree in a related field or equivalent experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

HubSpot

25Live Events

Job description

The University of Bridgeport is seeking an Events Coordinator on the second shift to support planning, coordination, and execution of campus events. The role runs Wednesdays through Sundays, 2pm to 10pm, with duties spanning client coordination, vendor communication, contract handling, and on-site catering support.

Ideal applicants will have a Bachelor’s degree (or equivalent experience) and 1–2+ years of event coordination, along with strong Microsoft Office skills and the ability to multi-task