Operations & Facilities Administrative Specialist

Princeton University; Princeton (NJ); On-site; USD 60,000 - 70,000; Full time

Job summary

Princeton University’s Keller Center seeks a full-time Administrative Assistant to support operations, facilities, and finances in a fast-paced academic environment. The role is in-office for a 2-year term with possible extension, collaborating with staff, faculty, students, and campus partners.

Responsibilities include calendar management, expense tracking, purchasing, event coordination, and maintaining public information. Strong organizational skills and sound judgment are essential.

Qualifications

• Experience coordinating facilities, space scheduling, or office operations.

Responsibilities

• Provide day-to-day administrative support for Keller Center operations, including data entry and office coordination.
• Manage calendars and schedule meetings for staff and programs.
• Process transactions in University systems such as SAFE, Concur, Marketplace, and Registrar systems.
• Coordinate with facilities on building maintenance requests and space scheduling.
• Assist with purchasing, expense tracking, and budget-related activities.
• Provide logistical support for programs and events, including room setup and on-site coordination.
• Maintain accurate information on the Keller Center website and public-facing platforms.

Skills

Facilities coordination

Office operations

Organization

Communication

Microsoft Office

Education

Bachelor's degree

Tools

Prime

Concur

Princeton Marketplace

EMS

Job description

Princeton University’s Keller Center seeks a full-time Administrative Assistant to support operations, facilities, and finances in a fast-paced academic environment. The role is in-office for a 2-year term with possible extension, collaborating with staff, faculty, students, and campus partners.

Responsibilities include calendar management, expense tracking, purchasing, event coordination, and maintaining public information. Strong organizational skills and sound judgment are essential.