Graduate Event Coordinator & Campus Support

Regent; Virginia; On-site; USD 18,000 - 21,000; Part time

Job summary

Regent University seeks an events assistant to support pre-event planning, day-of operations, and post-event follow-up. You will help build timelines, coordinate room reservations, AV, catering, and signage; assist with registrations and attendee communications; and manage post-event tasks like surveys and archiving materials.

The role requires strong organization, clear communication, and flexibility to work evenings and weekends during events. Familiarity with Zoom and MS Office is preferred.

Qualifications

• Current enrollment in a School of Divinity graduate program, in good academic standing.
• Strong organizational skills and attention to detail.
• Clear, professional written and verbal communication.
• Comfort with Microsoft Office/Google Workspace; familiarity with Zoom for hybrid events.
• Ability to work evenings and weekends during event periods.
• Preferred: prior event, ministry, or administrative experience.

Responsibilities

• Pre-event planning: build event timelines, schedules, task checklists, coordinate room reservations, AV, catering, signage.
• Day-of support: set up/break down spaces, staff registration, hospitality, attendee assistance, troubleshoot AV.
• Post-event follow-up: distribute feedback surveys, thank-you notes, archive photos/recordings, reconcile expenses.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Office/Google Workspace proficiency

Evenings/weekends availability

Education

Graduate program in School of Divinity

Tools

Zoom

Microsoft Office

Google Workspace

Job description

Regent University seeks an events assistant to support pre-event planning, day-of operations, and post-event follow-up. You will help build timelines, coordinate room reservations, AV, catering, and signage; assist with registrations and attendee communications; and manage post-event tasks like surveys and archiving materials.

The role requires strong organization, clear communication, and flexibility to work evenings and weekends during events. Familiarity with Zoom and MS Office is preferred.