Campus Front Desk & Administrative Assistant

Nevada Career Education Inc; Houston (TX); On-site; USD 30,000 - 42,000; Full time

Job summary

Houston Career Institute in Houston is seeking a Front Desk Receptionist to be the first point of contact for students, faculty, staff, and visitors. The role provides essential administrative support and ensures a welcoming, efficient reception and customer service at the college.

The position requires strong communication, organizational, and data-entry skills, with the ability to manage calls, mail, payments, and sensitive information while maintaining a professional appearance and

Qualifications

• High school diploma or equivalent; certification in office administration desirable.
• Experience as receptionist or similar role, preferably in an educational or training institute setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with administrative software.
• Excellent communication skills, both verbal and written, with the ability to interact professionally with a diverse range of individuals.
• Professional appearance and demeanor, reflecting the institute's values and standards.
• Strong organizational skills, with the capability to multitask and manage priorities effectively.
• Independent worker with the ability to collaborate effectively as part of a team.
• High attention to detail and a commitment to accuracy.

Responsibilities

• Greet and welcome guests: Ensure a warm reception for all visitors, notifying appropriate staff of arrivals.
• Answer and direct calls: Manage a multi-line phone system and relay messages.
• Maintain reception area: Keep the space clean and inviting and ensure supplies and materials are available.
• Manage mail and deliveries: Sort, distribute, and prepare outgoing items.
• Assist with administrative tasks: Data entry, filing, and documentation for departments.
• Monitor security: Oversee visitor check-in/out, issue badges, maintain logs.
• Maintain confidentiality: Uphold privacy and confidentiality standards.
• Data entry: Enter data in school information systems and audit reports.
• Process credit card payments from students, generate receipts & post on SIS.
• Assist with Tuition Option contracts and posting payments to student ledgers.

Skills

Communication skills

Microsoft Office proficiency

Organizational skills

Multitasking

Professional appearance

Education

High school diploma or equivalent

Certification in office administration desirable

Tools

Microsoft Office Suite

Administrative software

Job description

Houston Career Institute in Houston is seeking a Front Desk Receptionist to be the first point of contact for students, faculty, staff, and visitors. The role provides essential administrative support and ensures a welcoming, efficient reception and customer service at the college.

The position requires strong communication, organizational, and data-entry skills, with the ability to manage calls, mail, payments, and sensitive information while maintaining a professional appearance and