Campus Facilities & Programs Coordinator

University of California San Diego; San Diego (CA); On-site; USD 64,000 - 67,000; Full time

Job summary

University of California San Diego is seeking a Facilities and Operations Coordinator to provide high-level administrative and programmatic support for the Raza Resource Centro. You will manage day-to-day operations, facilities, logistics, and purchasing for the center on campus.

Responsibilities include coordinating front desk operations, working with Facilities Management, IT, and offices to meet infrastructure needs, supporting cultural programs, and developing internship training around

Qualifications

• Graduation from a 4-year college/university with relevant bachelor's degree and/or equivalent combination of education, experience, and skills to perform the functions of the job.
• Proven experience with successful event planning and organization of special events, including familiarity with general accepted practices of the industry.
• Demonstrated ability to work independently, and as a part of a collaborative team, to organize and to establish job priorities to meet deadlines and constantly changing priorities.
• Demonstrated advanced skills with a wide range of computer software, including calendar, spreadsheet, word processing, and database applications.
• Experience with project management and demonstrated experience working on projects from conceptualization to completion.
• Excellent interpersonal skills with the ability to interact in a positive manner with diverse clientele, including prominent social and business figures, international visitors and dignitaries, elected officials, campus and systemwide administrators, faculty, staff, and students using a high degree of tact, diplomacy, flexibility, and discretion.
• Strong originality and creativity to anticipate and plan for new or changing workloads, to recommend new administrative approaches to support organizational objectives, to suggest or carry out special projects, and to resolve problems.
• Experience with complex and confidential calendaring, public relations, development, special projects, and community relations in a fast-paced environment.
• General experience and knowledge of program evaluation and statistical analysis to draft evaluation reports.
• Demonstrated experience working independently and prioritizing a complex set of projects with multiple deadlines in order to meet highly critical objectives.

Responsibilities

• Manage day-to-day operations, infrastructure, facilities management, logistics, purchasing of supplies, goods and materials for the RRC.
• Provide high-level programmatic online support to the RRC and the UC San Diego student community.
• Act as liaison with Facilities Management, IT, Oracle, ACT, CMS, EVC Business Office, and VC-OT Office to ensure infrastructure needs are met.
• Oversee and coordinate maximum coverage and support of RRC programs and facilities; support cultural initiatives and signature programs.
• Coordinate internship training around front desk coverage protocol, RRC operations, and space usage.
• Manage staff travel, generate promotional materials (website, social media, correspondence).

Skills

Event planning

Logistics

Budgeting

Public relations

Calendar management

Project management

Interpersonal skills

Analytical skills

Education

Bachelor's degree

Tools

Oracle

Concur

Excel

Word processing

Job description

University of California San Diego is seeking a Facilities and Operations Coordinator to provide high-level administrative and programmatic support for the Raza Resource Centro. You will manage day-to-day operations, facilities, logistics, and purchasing for the center on campus.

Responsibilities include coordinating front desk operations, working with Facilities Management, IT, and offices to meet infrastructure needs, supporting cultural programs, and developing internship training around