Facilities Project Coordinator: FF&E & Construction

University of California, Riverside; California; On-site; USD 47,000 - 83,000; Full time

Job summary

The University of California, Riverside is seeking a Project Coordinator to support facilities project management across Auxiliary Services. You will focus on FF&E projects, scheduling minor maintenance construction, flooring, painting, and millwork refinishing, and provide construction administration support.

You will coordinate with Planning, Design & Construction, Fire Marshal, Building Official, Facilities Services, Environmental Health & Safety to ensure scope, priority, and

Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• 2 - 4 years of related experience.
• Experience with deferred maintenance and short/long term planning.
• Higher education housing or other campus facilities management experience.

Responsibilities

• Oversee a range of project management responsibilities for Auxiliary Services, focusing on FF&E projects, scheduling and managing minor maintenance construction (flooring, painting, refinishing of millwork).
• Provide construction administration support across the department.
• Coordinate with campus partners to ensure project clarity, priority, and success.

Skills

Knowledge of building and construction

Contract administration

Communication skills

Negotiation skills

Organization and analytical skills

Project management

Education

Bachelor's degree in related area

Tools

CAD

Bluebeam

Job description

Position Information

UC Riverside's Auxiliary Facilities Services is recruiting for a Project Coordinator. The full salary range for the Project Specialist is $33.81 - $60.06 per hour. However, the expected pay scale for this position is up to $40.37 per hour. We base salary offers on various considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Under the supervision of the Senior Director-Auxiliary Facilities, the Project Coordinator oversees a range of project management responsibilities for Auxiliary Services, with a primary focus on managing furniture, fixture, and equipment (FF&E) projects, scheduling and managing minor maintenance construction projects to include flooring, painting, and refinishing of millwork, as well as providing construction administration support across the department. Additional scope: request permits, schedule inspections, and ensure full compliance with procurement, testing, and other campus, county, state, federal policies, and workplace safety requirements. Work closely with campus partners in Planning, Design & Construction, Fire Marshal, Building Official, Facilities Services, Environmental Health & Safety, and others to ensure project clarity, priority, and success Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Position Information

UC Riverside's Auxiliary Facilities Services is recruiting for a Project Coordinator. The full salary range for the Project Specialist is $33.81 - $60.06 per hour. However, the expected pay scale for this position is up to $40.37 per hour. We base salary offers on various considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Under the supervision of the Senior Director-Auxiliary Facilities, the Project Coordinator oversees a range of project management responsibilities for Auxiliary Services, with a primary focus on managing furniture, fixture, and equipment (FF&E) projects, scheduling and managing minor maintenance construction projects to include flooring, painting, and refinishing of millwork, as well as providing construction administration support across the department. Additional scope: request permits, schedule inspections, and ensure full compliance with procurement, testing, and other campus, county, state, federal policies, and workplace safety requirements. Work closely with campus partners in Planning, Design & Construction, Fire Marshal, Building Official, Facilities Services, Environmental Health & Safety, and others to ensure project clarity, priority, and success Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

Degree

Bachelor's degree in related area and/or equivalent experience/training.

Requirement

Required

Experience Requirements

Experience

2 - 4 years of related experience.

Requirement

Experience

Experience with deferred maintenance and short/long term planning.

Requirement

Experience

Higher education housing or other campus facilities management experience.

Requirement

Preferred

Minimum Requirements

• Knowledge of building and construction, design, construction contract administration and California Building Codes.
• Skills to develop project scope and drawings.
• Computer skills in word processing, spreadsheet, and project management software.
• Good written, verbal, and interpersonal communication skills, including effective negotiation skills.
• Good organizational and analytical skills. Detail oriented to accurately proof contracts and other documents.
• Demonstrated ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget.
  
  

Preferred Qualifications

• Knowledge of work order or project system/databases with a focus on utilization for intake, reporting, documentation, historical.
• Ability to read CAD and Bluebeam (or similar) files.
  
  

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
  
  

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Generic Scope

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Custom Scope

Facilities Project Management Specialist who assists Facilities Project Managers 3, 4 and 5 on large projects. With regular guidance, manages small and capital design and construction projects. Oversees and ensures that all training and close-out documents meet the contract requirements and are properly turned over to the appropriate entity. Manages project reviews for conformance to regulatory requirements and organization policies. Takes initiative to make recommendations to modify construction and design contracts to incorporate needs of the project close-out and training.

Department Custom Scope

Under the supervision of the Senior Director-Auxiliary Facilities, the Project Coordinator oversees a range of project management responsibilities for Auxiliary Services, with a primary focus on managing furniture, fixture, and equipment (FF&E) projects, scheduling and managing minor maintenance construction projects to include flooring, painting and refinishing of millwork, as well as providing construction administration support across the department. Additional scope: request permits, schedule inspections, and ensure full compliance with procurement, testing, and other campus, county, state, federal policies, and workplace safety requirements. Work closely with campus partners in Planning, Design & Construction, Fire Marshal, Building Official, Facilities Services, Environmental Health & Safety, and others to ensure project clarity, priority, and success.