Campus Events Planner – Student Assistant

Associated Students, Inc.; San Luis Obispo (CA); On-site; USD 19,000 - 27,000; Part time

Job summary

Associated Students, Inc. at Cal Poly in San Luis Obispo, CA, is seeking a Student Assistant to organize and execute a variety of special events.

You will plan timelines, coordinate staff, and collaborate with ASI staff and campus partners to ensure successful events and positive participant experiences. The role emphasizes customer service, event promotion, and ongoing evaluation, with a focus on diversity, safety, and adherence to ASI policies.

Qualifications

• Must be a currently enrolled student at Cal Poly with a minimum of 6 units.
• Ability to be highly organized and have good planning skills.
• Excellent oral and written communication skills.
• Experience with event planning preferred.
• Experience with administration, supervision, advising, and public relations.
• General knowledge of program services.
• Experience in leadership or management.
• Organizational abilities and experience.
• Program specific experience preferred.
• Student with interest in the arts.

Responsibilities

• Provide quality customer service for all staff and customers.
• Develop a term specific program/timeline for Special Event activities.
• Develop effective evaluation tool for events.
• Evaluate events.
• Event follow-up with agency (if applicable).
• Coordinate staff duties for Special Event activities.
• Provide ongoing evaluation of Special Events programs/activities.
• Actively engage in creation, review, and approval process of promotional material including social media.
• Develop relationships with other college campuses to provide routing opportunities and sharing of information.
• Be available to work scheduled events.
• Develop relationships with other campus departments and seek opportunities for collaboration.
• Ensure that events are well advertised and follow a marketing timeline.
• Develop working relationships and coordinate with campus clubs, departments and off campus entities related to fine arts.
• Maintain familiarity with evacuation plan for work area.
• Attend all mandatory meetings, workshops, and retreats.
• Awareness of and appreciation for individual uniqueness and diversity.
• Maintain a positive relationship with staff and co-workers.
• Adhere to and enforce all ASI departmental policies and procedures.
• Ensure a safe environment for all participants.
• Commitment to student development and leadership.
• Maintain prompt hours and follow absence procedures.
• Act as a program ambassador at all times with extensive program knowledge.
• Serve as a role model.

Skills

Highly organized

Planning skills

Oral and written communication

Event planning

Administration and supervision

Leadership experience

Arts interest

Education

Cal Poly enrolled student

Job description

Associated Students, Inc. at Cal Poly in San Luis Obispo, CA, is seeking a Student Assistant to organize and execute a variety of special events.

You will plan timelines, coordinate staff, and collaborate with ASI staff and campus partners to ensure successful events and positive participant experiences. The role emphasizes customer service, event promotion, and ongoing evaluation, with a focus on diversity, safety, and adherence to ASI policies.