Campus Events Planner – Student Assistant

Associated Students Inc.; San Luis Obispo (CA); On-site; USD 19,000 - 27,000; Part time

Job summary

Associated Students, Inc. in San Luis Obispo, CA is seeking a Student Assistant to implement guidelines for safe, well-organized special events and to schedule and supervise a variety of events.

You will coordinate with ASI staff for setup, parking, contracts, letters, correspondence, and evaluation. The role requires being a current Cal Poly student, strong organization and communication skills, and willingness to work at all scheduled events on campus.

Qualifications

• Must be a currently enrolled student at Cal Poly with a minimum of 6 units. Graduate students must carry 4 units.
• Ability to be highly organized and have good planning skills.
• Excellent oral and written communication skills.
• Experience with event planning preferred.
• Experience with administration, supervision, advising, and public relations.
• General knowledge of program services.
• Experience in leadership or management.
• Organizational abilities and experience.
• Program specific experience preferred.
• Student with interest in the arts.

Responsibilities

• Provide quality customer service for all staff and customers.
• Develop a term specific program/timeline for Special Event activities.
• Develop effective evaluation tool for events.
• Evaluate events.
• Event follow-up with agency (if applicable).
• Coordinate staff duties for Special Event activities.
• Provide ongoing evaluation of Special Events programs/activities.
• Actively engage in creation, review, and approval process of promotional material including social media.
• Develop relationships with other college campuses to provide routing opportunities and sharing of information.
• Be available to work scheduled events.
• Develop relationships with other campus departments and seek opportunities for collaboration.
• Ensure that events are well advertised and follow a marketing timeline.
• Develop working relationships and coordinate with campus clubs, departments and off campus entities related to fine arts.
• Maintain familiarity with evacuation plan for work area.
• Attend all mandatory meetings, workshops, and retreats.
• Awareness of and appreciation for individual uniqueness and diversity.
• Maintain a positive relationship with staff and co-workers.
• Adhere to and enforce all ASI departmental policies and procedures.
• Ensure a safe environment for all participants.
• Commitment to student development and leadership.
• Maintain prompt hours and follow absence procedures.
• Act as a program ambassador at all times with extensive program knowledge.
• Serve as a role model.

Job description

Associated Students, Inc. in San Luis Obispo, CA is seeking a Student Assistant to implement guidelines for safe, well-organized special events and to schedule and supervise a variety of events.

You will coordinate with ASI staff for setup, parking, contracts, letters, correspondence, and evaluation. The role requires being a current Cal Poly student, strong organization and communication skills, and willingness to work at all scheduled events on campus.