Campus Events Coordinator: Hospitality & Logistics Lead

Principia; Elsah (IL); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Generous Employee Tuition Discount

Relocation assistance

Professional Development

Comprehensive Benefits

Job summary

Principia is seeking an Events Coordinator in Elsah, IL to manage planning, coordination, and execution of campus events from concept through completion. You will serve as the main liaison with sponsors and hosts, develop event plans, coordinate logistics, and ensure exceptional guest experiences for students, staff, alumni, donors, and external guests.

The role reports to the Manager of Events & Hospitality and requires strong customer service, organization, and communication skills, with the

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Two to four years of experience in event planning, project coordination, hospitality, conference services, or a related field.
• Demonstrated ability to manage multiple projects and deadlines simultaneously.
• Strong communication, customer service, and organizational skills.
• Experience in higher education, hospitality, nonprofit, or mission-driven organizations preferred.

Responsibilities

• Serves as the primary point of contact for assigned event sponsors, hosts, and campus partners.
• Conducts event intake meetings to understand goals, requirements, budgets, timelines, and guest expectations.
• Develops comprehensive event plans, timelines, run-of-show documents, setup specifications, and logistical plans.
• Coordinates campus events, conferences, meetings, retreats, receptions, ceremonies, and special programs.
• Ensures all event details are communicated effectively to stakeholders and service providers.
• Provides on-site event leadership and coordination during assigned events.
• Directs student event staff and volunteers during event setup, execution, and breakdown.
• Delivers a welcoming and professional experience for all visitors.
• Supports guest house operations and guest services for conferences and events.

Skills

Event planning

Coordination

Customer service

Communication

Education

Bachelor's degree or equivalent

Job description

Principia is seeking an Events Coordinator in Elsah, IL to manage planning, coordination, and execution of campus events from concept through completion. You will serve as the main liaison with sponsors and hosts, develop event plans, coordinate logistics, and ensure exceptional guest experiences for students, staff, alumni, donors, and external guests.

The role reports to the Manager of Events & Hospitality and requires strong customer service, organization, and communication skills, with the