Campus Event Logistics Coordinator

bucknell; Lewisburg (Union County); On-site; USD 25,000 - 32,000; Full time

Job summary

Bucknell University is seeking an Event and Conference Services Coordinator to manage campus event scheduling, contracts, invoicing, and onsite support. The role requires coordinating space, catering, technology, safety, and logistics for events and conferences.

You will work with a team to improve the scheduling system, communicate with stakeholders, and ensure smooth execution from planning through event day, with occasional evenings and weekends as needed.

Qualifications

• Associate’s degree in Event Management, Hospitality, Communications, Marketing, Business, or related field - OR - High School diploma + two years of admin support/ customer service, incl. one year event coordination/hospitality.
• Knowledge of scheduling software or similar enterprise scheduling software.
• Bachelor’s degree in Event Management or related field preferred; or two more years of admin support/customer service including event coordination/hospitality.
• Two+ years of experience coordinating and/or booking conferences or events in a university setting, including housing accommodations.
• Experience using event management or scheduling software (EMS, Mazevo, or similar).
• Familiarity with campus event planning or educational institutions settings.

Responsibilities

• Facilitates scheduling of events in campus venues using the scheduling software.
• Collaborates with support staff to improve scheduling system and user experience.
• Coordinates all event requirements: space reservations, catering, tech, safety, parking, setup, and other resources.
• Ensures approval processes and campus policies (contracting, insurance, invoicing) are followed.
• Directs preparation and distribution of marketing and promotional materials for the department via website and social media.
• Serves as scheduling advisor and day-of-event contact for setup needs.

Skills

Marketing

Communication

Event coordination

Customer service

Multitasking

Education

Associate’s degree in Event Management

Bachelor’s degree in Event Management

Tools

EMS

Mazevo

Job description

Bucknell University is seeking an Event and Conference Services Coordinator to manage campus event scheduling, contracts, invoicing, and onsite support. The role requires coordinating space, catering, technology, safety, and logistics for events and conferences.

You will work with a team to improve the scheduling system, communicate with stakeholders, and ensure smooth execution from planning through event day, with occasional evenings and weekends as needed.