Strategic Campus Events & Conference Coordinator

Bucknell University; Linntown (PA); On-site; USD 52,724,000 - 65,904,000; Full time

Benefits offered by this job

Flexible scheduling options

Medical insurance

Retirement plan

Paid time off

Tuition remission

Wellness program

Job summary

Bucknell University on campus seeks an Event and Conference Services Coordinator to manage event scheduling using the university system and coordinate meetings, conferences, and events with logistics, contracting, invoicing, and on-site support.

The role is full-time, benefits eligible, non-exempt, with a typical Monday–Friday schedule, some evenings and weekends, and occasional overtime. On-campus work with a strong emphasis on customer service and collaboration.

Qualifications

• Associate's degree in Event Management, Hospitality, Communications, Marketing, Business, or related field or 2 years experience in admin support and event coordination.
• Experience with scheduling software or similar enterprise scheduling software.
• Two or more years coordinating conferences or events in an academic setting preferred.

Responsibilities

• Facilitates requests for scheduling events in campus venues.
• Reserves/schedules events and services using scheduling software.
• Collaborates with support staff to improve scheduling system and user experience.
• Coordinates all event requirements: space, catering, technology, safety, parking, setup, and other resources.
• Ensures approvals and contracting, insurance, invoicing are completed.
• Supports marketing and communications for the department via website, print, and social media.
• Acts as scheduling adviser and day-of-event contact.

Skills

Marketing experience

Organization skills

Interpersonal skills

Multitasking

Evenings/weekends

Billing systems

Customer service

Team collaboration

Judgement & discretion

Stakeholder relations

Active listening

Integrity

Education

Associate's degree in Event Management

High school diploma + 2 years experience

Tools

EMS

Mazevo

Job description

Bucknell University on campus seeks an Event and Conference Services Coordinator to manage event scheduling using the university system and coordinate meetings, conferences, and events with logistics, contracting, invoicing, and on-site support.

The role is full-time, benefits eligible, non-exempt, with a typical Monday–Friday schedule, some evenings and weekends, and occasional overtime. On-campus work with a strong emphasis on customer service and collaboration.