Campus Events & Scheduling Specialist

Regis University; Denver (CO); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Tuition benefit for employees and fam

Paid Mission leave

Gift of Time—holiday closure

Flexible work arrangements

Job summary

Regis University is seeking an Events and Scheduling Coordinator to oversee day-to-day operations of the University’s Events and Conference Services, coordinating event logistics, communicating with clients, and maintaining accurate scheduling data.

The role focuses on supervising staff, collaborating with IT and campus partners, and generating reports to improve space utilization and scheduling efficiency in support of academic calendars and institutional policies.

Qualifications

• Experience in customer service or events.
• Demonstrated experience supervising a small staff.
• Cultural sensitivity in collaborative settings.

Responsibilities

• Coordinate day-to-day operations of the University’s Events and Conference Services.
• Coordinate event logistics, vendor coordination, and client communications for internal and external events.
• Serve as system administrator for the scheduling and space management system.
• Collaborate with campus partners such as IT, Campus Safety, Physical Plant, and other university departments to arrange for maintenance details and coordination within classrooms, conference rooms, and event spaces.
• Supervise event staff and student employees, including hiring, training, and performance management.
• Assist in preparing and updating academic course assignments, while maintaining compliance with academic calendar deadlines and institutional policies.
• Generate basic reports on classroom usage and scheduling accuracy.
• Perform other duties as necessary to support the needs of the Department and the University’s mission.

Skills

Customer service

Staff supervision

Cultural sensitivity

Education

Bachelor's degree

Job description

Regis University is seeking an Events and Scheduling Coordinator to oversee day-to-day operations of the University’s Events and Conference Services, coordinating event logistics, communicating with clients, and maintaining accurate scheduling data.

The role focuses on supervising staff, collaborating with IT and campus partners, and generating reports to improve space utilization and scheduling efficiency in support of academic calendars and institutional policies.