Campus Event Coordinator: Logistics & Partnerships Lead

Princeton Theological Seminary Inc.; Princeton (NJ); On-site; USD 45,000 - 70,000; Full time

Job summary

Princeton Theological Seminary Inc. seeks an experienced Event Coordinator to plan and execute in-person meetings and events across campus.

You will manage budgeting, vendor relations, day-of logistics, and guest welcome, coordinating with Facilities, Dining, Public Safety, and Media Services to deliver seamless events. The role requires strong organizational skills, attention to detail, and the ability to work weekends and evenings as needed, supporting conferences, meetings, and special events

Qualifications

• Minimum 5 years of conference/event planning experience.
• Detail oriented with excellent organizational skills.
• Strong communication and interpersonal abilities.
• Decision-making capability and problem solving.
• Proficiency with Event Management System and Microsoft applications.

Responsibilities

• Plan and manage events from inquiry to post-event follow-up.
• Coordinate venue scheduling, site visits, and client meetings.
• Oversee contracts, insurance, and vendor relationships.
• Interface with Facilities, Media Services, Dining and Public Safety.
• Ensure budget compliance and timely invoicing.

Skills

Conference/event planning

Vendor management

Budgeting

Communication skills

Decision-making

Education

Bachelor's degree

Tools

Event Management System

Microsoft applications

Job description

Princeton Theological Seminary Inc. seeks an experienced Event Coordinator to plan and execute in-person meetings and events across campus.

You will manage budgeting, vendor relations, day-of logistics, and guest welcome, coordinating with Facilities, Dining, Public Safety, and Media Services to deliver seamless events. The role requires strong organizational skills, attention to detail, and the ability to work weekends and evenings as needed, supporting conferences, meetings, and special events