Campus Events & Rentals Coordinator

Princeton Day School; Cedar Grove (NJ); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Benefits package

403(b) match

Paid time off

Job summary

Princeton Day School in Cedar Grove, NJ is seeking an Events & Rental Coordinator to manage the end-to-end setup, execution, and teardown of campus events.

You will coordinate facility usage with stakeholders, oversee rental billing, maintain FMX and Google calendars, and ensure all events run smoothly, including major alumni and community events.

The role requires physical stamina, strong organization, and the ability to work some evenings and weekends, with a competitive benefits package.

Qualifications

• Coordinate all facility rentals and use with the corresponding stakeholders to ensure all event needs are met.
• Oversee the billing for facility rentals and subsequent payment from rental customers.
• Process all event requests submitted through our FMX system and manage calendars.
• Coordinate the execution of rentals and events and equipment.
• Support the planning and execution of Summer Programs and vendor coordination.

Responsibilities

• Coordinate facility rentals across multiple venues and stakeholders.
• Manage FMX and Google calendars; keep calendars aligned.
• Coordinate setup, breakdown, and on-site event delivery.
• Coordinate rental equipment, furniture, and staffing with internal teams.
• Process invoices via Blackbaud portal; handle payments.

Skills

Organizational skills

Interpersonal skills

Google Workspace

Microsoft Office

Event coordination

Independent work

Multitasking

Deadline management

Communication

Team collaboration

Tools

FMX

Google Calendar

Blackbaud

Job description

Princeton Day School in Cedar Grove, NJ is seeking an Events & Rental Coordinator to manage the end-to-end setup, execution, and teardown of campus events.

You will coordinate facility usage with stakeholders, oversee rental billing, maintain FMX and Google calendars, and ensure all events run smoothly, including major alumni and community events.

The role requires physical stamina, strong organization, and the ability to work some evenings and weekends, with a competitive benefits package.