Campus Administrative & Programs Coordinator

Stmarytx; San Antonio (TX); Hybrid; USD 42,000 - 56,000; Full time

Job summary

St. Mary’s University seeks an Administrative Assistant to support the Rattler Success Center and the Office of the Vice Provost for Academic Success and Vocation.

The role coordinates administrative tasks, supports leadership, and fosters strong relations with students, faculty and staff. Responsibilities include managing calendars and correspondence, assisting with events and programming, handling budgets and purchasing, and preparing reports.

Qualifications

• Associate's degree or equivalent work experience.
• 1–2 years administrative experience in higher education preferred.
• Background check clearance required.
• Intermediate MS Office skills (Word, Excel, Outlook, Teams); familiarity with Zoom and Canva.
• Excellent verbal and written communication; strong public relations and customer service.
• High ethical standards, confidentiality; ability to manage multiple deadlines.
• Bilingual English/Spanish preferred.

Responsibilities

• Provide comprehensive administrative support; manage email lists, calendars, correspondence, and records.
• Greet and assist students, faculty, and others; maintain professional reception areas.
• Coordinate events and programming; reserve spaces, manage RSVPs, and assist with registrations.
• Collaborate on department finances with Senior Director; budgets, purchases, travel, and asset inventory.
• Maintain Rattler Success Fund workflow; donor-facing and internal reports.
• Create and edit documents, forms, presentations and reports; maintain spreadsheets/databases.
• Assist with data collection, analysis and reporting.
• Supervise and mentor student staff; test proctoring as needed.
• Support Academic Success and Vocation special projects as directed.
• Perform other duties as assigned.

Skills

MS Office proficiency

Verbal and written communication

Public relations & customer service

Discretion & confidentiality

Organizational skills

Bilingual English/Spanish

Education

Associate's degree

Bachelor's degree (preferred)

Tools

Zoom

Microsoft Teams

Canva

Job description

St. Mary’s University seeks an Administrative Assistant to support the Rattler Success Center and the Office of the Vice Provost for Academic Success and Vocation.

The role coordinates administrative tasks, supports leadership, and fosters strong relations with students, faculty and staff. Responsibilities include managing calendars and correspondence, assisting with events and programming, handling budgets and purchasing, and preparing reports.