Campus Administrative Lead — Operations & Budgets

The University of Texas at San Antonio; San Antonio (TX); On-site; USD 46,000 - 56,000; Full time

Job summary

The Senior Administrative Associate at The University of Texas at San Antonio provides high-level support to staff and faculty, ensuring efficient office operations and exercising independent judgment in a busy department on campus.

Responsibilities include managing calendars and meetings, coordinating budgets and data, drafting correspondence, proofreading documents, and guiding junior staff, with a focus on improving workflows and maintaining timely communication.

Qualifications

• High School diploma, Vocational Training, or Apprenticeships in a related field.
• Five (5) years of related work experience.
• At the discretion of the hiring department, education may be substituted for experience on a one for one basis.
• This position may require the ability to maintain the security and integrity of UT San Antonio and its infrastructure per Texas EO-GA-48.

Responsibilities

• Manages administrative activities to ensure daily operations within the department or college run efficiently. Identifies areas for improvement in the workflow and processes and provides recommendations to increase efficiency.
• Communicates clearly and ensures all team members are kept informed by relaying messages, updates, and important information.
• Supports departmental/college projects by assisting management with timelines, tracking progress, and ensuring projects align with the main goals.
• Serves as a lead and coordinates the work of other administrative and support staff. Provides guidance, ensures duties are performed correctly, and assists with administrative issues as they arise.
• Supports budget preparation by gathering and compiling information for budget planning. Organizes financial records and data sets for budget reporting.
• Maintains and updates departmental calendars, meeting schedules, and appointments. Communicates any changes promptly to avoid conflicts or confusion.
• Provides administrative support, including drafting correspondence, preparing reports, and performing quality control, such as proofreading and editing documents.
• Performs other duties as assigned.

Skills

Microsoft Office Suite

Documentation & Records Management

Data Entry

Call Management

Calendar Management

Customer Service Management

Content Design & Development

Database Management

Business Process Improvement

Active Listening

Education

High School diploma or equivalent

Job description

The Senior Administrative Associate at The University of Texas at San Antonio provides high-level support to staff and faculty, ensuring efficient office operations and exercising independent judgment in a busy department on campus.

Responsibilities include managing calendars and meetings, coordinating budgets and data, drafting correspondence, proofreading documents, and guiding junior staff, with a focus on improving workflows and maintaining timely communication.