Campus Administrative Clerk: Data Entry & Front Desk

University of California, Merced; Merced (CA); On-site; USD 28,929 - 35,817; Full time

Job summary

The University of California, Merced is seeking an entry-level clerical assistant to support departmental operations, performing data entry, filing, inventory, and general office tasks. Work is performed under close supervision with clearly defined procedures.

Incumbents will handle routine responsibilities such as answering phones, managing calendars, and assisting with mailings, while learning university policies and procedures in a structured environment.

Qualifications

• High School Diploma, GED, or HSED or equivalent, or the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position.
• Ability to learn university policies and procedures.
• Basic communication skills required in order to successfully fulfil the duties of the work.
• Discretion, diplomacy, and confidentiality is exercised in all areas of work being performed.
• Assignments entail specific tasks, unrelated but each complete in itself; or a series of steps which are normally repetitive and in a prescribed sequence.
• Specific instructions are provided regarding tasks to be performed, sources to be used, and products desired. Non routine work is reviewed. Guidelines provided are oral or written instructions or established procedures; and they are few in number or sources, detailed, specific, directly applicable and readily available. No originality is required.
• Incumbents are responsible for completion of assigned tasks in accordance with guides and/or instructions.
• Under close supervision, works entirely within prescribed guidelines and established procedures.
• Resolves routine problems by referring to established procedures or by consulting others.
• Exchanges procedural information with co-workers or immediate work group.

Responsibilities

• Responsible for basic data entry to established database. Maintain and update filing, inventory, mailing, and database systems.
• Transfers data or information to templates and standard office software programs.
• Assists in stuffing envelopes for bulk mailings; prints labels.
• Provides basic information about the department or location to visitors/customers.
• Answers telephones, directs calls and takes messages.
• Maintains basic inventory of office supplies. Gathers and organizes orders for office supplies.
• Maintains routine calendar, schedules simple meetings, arranges for routine audio visual and other equipment. Makes and cancels appointments.
• Maintains files, screens, and distributes mail. Opens, sorts and routes incoming mail; answers correspondence and prepares outgoing mail.
• Reviews readily accessible and simple to read files, records, and other documents to obtain information to respond to simple requests.
• Operates office machines including but not limited to photocopiers and scanners, fax machines, voice mail systems and personal computers.

Skills

Data entry

Basic communication

Discretion

Education

High School Diploma or equivalent

Job description

The University of California, Merced is seeking an entry-level clerical assistant to support departmental operations, performing data entry, filing, inventory, and general office tasks. Work is performed under close supervision with clearly defined procedures.

Incumbents will handle routine responsibilities such as answering phones, managing calendars, and assisting with mailings, while learning university policies and procedures in a structured environment.