Administrative Assistant I (Limited Pool)

University of California, Merced; Merced (CA); Hybrid; USD 33,282 - 46,907; Part time

Job summary

The University of California, Merced invites applications for temporary clerical positions across departments. Incumbents manage budgeting support, purchasing, records, and general office tasks, with independent responsibilities and potential supervision of student workers.

Positions reopen every six months; remote/hybrid eligibility depends on openings. Review of applications occurs as openings become available and close on 12/31/2026.

Qualifications

• High School Diploma or equivalent and two years of administrative/clerical work experience.
• Basic knowledge in administrative procedures and standard office software.
• Strong verbal and written communication, time management, and independence.
• Ability to work under supervision with guidance as requested.

Responsibilities

• Participate in budget, grant, or contract preparation and reporting.
• Administer departmental expenditures and personnel records.
• Provide purchasing, inventory, and general clerical support to staff.

Skills

Administrative procedures knowledge

Verbal communication

Written communication

Time management

Supervisory experience

Education

High School Diploma / GED / HSED

Tools

Word processing

Spreadsheet applications

Database applications

Job description

Hiring Range

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The full salary range for this position is Step 1: $24.16 - Step 17: $34.05. The budgeted hourly range that the University reasonably expects to pay for this position is Step 1: $24.16.

Job Closing Date

Review of applications will occur as openings become available. Candidates will be selected for temporary employment in various departments as positions become available. This position is reopened every six months so please re-apply if you remain interested in the position. This position will close on 12/31/2026. These union positions are represented by the bargaining unit Clerical & Allied Services — CX Teamsters Local 2010. Please note: These are temporary positions. Remote/Hybrid eligibility: Dependent on openings.

About The Job

Incumbents may participate in budget, grant, or contract preparation; administer and control departmental expenditures; maintain departmental personnel records and provide departmental personnel services; prepare reports and maintain pertinent files and other required records; provide business services such as purchasing, inventory and stores, facilities and space utilization; and provide general clerical as well as administrative assistance to departmental staff. Work is performed without close review; incumbent has independent responsibility for a small unit or comprehensive function requiring integration and coordination of a variety of information and administrative services. May lead lower level clerical staff and supervise student employees. Independent responsibility for comprehensive function, which consists of all phases of a particular function – start to finish. Incumbents independently initiate action, monitor the process, and follow through to completion or resolution.

Qualifications

• High School Diploma, General Equivalency Degree (GED), or High School Equivalency Diploma (HSED) or equivalent, and two (2) years administrative/clerical work experience, or the equivalent years of work experience which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required.
• May have basic knowledge in administrative procedures including word processing, spreadsheet and database applications.
• Requires basic verbal and written communication skills, active listening, and time management skills.
• Work is performed under supervision of a higher-level clerical or administrative person. Assignments are given in clerical terms. Duties involving standard methods are performed independently, with guidance provided as requested, and those involving nonstandard methods or materials are performed from specific instructions or guides.
• Guidelines include a variety of procedural rules and regulations which are detailed, directly applicable and readily available; but some judgment is required to select from among standard office methods or to devise working procedures for own desk. This requires knowledge of a variety of standard procedures, an understanding of the terminology of the unit served. And some familiarity with work done in related departments.
• Incumbents are responsible for accuracy, completeness and end products of work, and may assign and check the work of others.
• Within limited subject areas, assignments may entail steps or actions which vary in nature and sequence on the basis of each individual case: or they may be of a coordinating nature and composed of several cases/functions/subjects which must be integrated.
• Ability to apply knowledge of University policies is required.
• Capable of working in various environments on a constantly revolving basis.
• Excellent communication skills required.
• Ability to pass CatBuy training class to become authorized Purchaser for the University.

Background Check

Background check will be required.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

Pay, Benefits & Work Schedule

For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/