Administrative & Operations Specialist II

University of California, Merced; Merced (CA); On-site; USD 37,429 - 53,189; Full time

Job summary

University of California, Merced is seeking a seasoned administrative professional to handle operational and procedural assignments of moderate difficulty under general supervision. You will contribute to budget and grant processes, administer expenditures, maintain records, and provide essential business services including purchasing, inventory, and facilities management.

Supervisory responsibilities may involve leading junior staff.

Qualifications

• High School Diploma, GED, HSED or equivalent with 3 years administrative/clerical experience or equivalent.
• Direct knowledge of UC policies is preferred.
• Working knowledge of administrative procedures including word processing, spreadsheets and databases.
• Excellent verbal and written communication, active listening, critical thinking, multitasking and time management.
• Ability to apply knowledge of University policies.
• Capable of working in various environments on a revolving basis.
• Able to pass CatBuy training to become authorized Purchaser for the University.

Responsibilities

• Perform operational and/or procedural assignments that are moderately difficult, requiring judgment in resolving issues.
• Participate in budget, grant, or contract preparation; administer and control departmental expenditures; maintain records and support personnel processes.
• Provide business services such as purchasing, inventory and stores, facilities and space utilization; provide general clerical and administrative assistance to departmental staff.
• Work under general direction of a higher level administrator or academic supervisor.
• Oversee three or more dissimilar functions and may lead lower level clerical staff and student employees.

Skills

Verbal communication

Written communication

Multi-tasking

Time management

Policy application

CatBuy training

Education

High School Diploma / GED / HSED or equivalent

Tools

Word processing

Spreadsheets

Databases

Job description

University of California, Merced is seeking a seasoned administrative professional to handle operational and procedural assignments of moderate difficulty under general supervision. You will contribute to budget and grant processes, administer expenditures, maintain records, and provide essential business services including purchasing, inventory, and facilities management.

Supervisory responsibilities may involve leading junior staff.