Campus Administrative Assistant – Onboarding & Operations

Ancora Education; San Antonio (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Ancora Education is seeking an Administrative Assistant to provide essential support to campus operations, faculty and staff. The role includes handling correspondence, purchasing, preparing reports, and maintaining vendor relations to ensure smooth daily operations.

You will back up other administrative positions, assist with onboarding and enrollment paperwork, data entry, and maintain confidentiality of employee and student files.

Qualifications

• High school diploma or equivalent from an accredited institution.
• Proficient in Microsoft Office.
• Ability to multitask, possess a high level of communication skills, and be detail-oriented.
• 2 years of experience as an Administrative Assistant.

Responsibilities

• Process and ensure accuracy with purchase orders, check requests, payroll, new hire packets, petty cash, etc.
• Initiate the on-boarding process with new employees
• Provide direct administrative support to campus staff
• Maintain vendor relations and assist in obtaining new vendors including communicate with vendors/corporate personal regarding purchases and purchase orders
• Support the completion of enrollment paperwork
• Data entry
• Maintain confidentiality with respect to employee files, student files and payables
• Process and ensure accuracy with purchase orders, check requests, payroll, new hire packets
• Assist the management team by contributing to a safe, secure and supportive work environment
• Communicate with vendors/Home Office teammates regarding purchases and purchase orders
• Maintain vendor relations and assist in obtaining new vendors
• Initiate the onboarding process and benefits to new employees and stay current on all changes
• Respond to teammates’ concerns, inquiries or suggestions
• Maintain confidentiality of information
• Other duties as assigned

Skills

Multitasking

Communication skills

Detail-oriented

Education

High school diploma or equivalent

Associate’s degree

Tools

Microsoft Office

Job description

Ancora Education is seeking an Administrative Assistant to provide essential support to campus operations, faculty and staff. The role includes handling correspondence, purchasing, preparing reports, and maintaining vendor relations to ensure smooth daily operations.

You will back up other administrative positions, assist with onboarding and enrollment paperwork, data entry, and maintain confidentiality of employee and student files.