Administrative Assistant-STVT

Ancora Education; San Antonio (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Ancora Education is seeking an Administrative Assistant to provide essential support to campus operations, faculty and staff. The role includes handling correspondence, purchasing, preparing reports, and maintaining vendor relations to ensure smooth daily operations.

You will back up other administrative positions, assist with onboarding and enrollment paperwork, data entry, and maintain confidentiality of employee and student files.

Qualifications

• High school diploma or equivalent from an accredited institution.
• Proficient in Microsoft Office.
• Ability to multitask, possess a high level of communication skills, and be detail-oriented.
• 2 years of experience as an Administrative Assistant.

Responsibilities

• Process and ensure accuracy with purchase orders, check requests, payroll, new hire packets, petty cash, etc.
• Initiate the on-boarding process with new employees
• Provide direct administrative support to campus staff
• Maintain vendor relations and assist in obtaining new vendors including communicate with vendors/corporate personal regarding purchases and purchase orders
• Support the completion of enrollment paperwork
• Data entry
• Maintain confidentiality with respect to employee files, student files and payables
• Process and ensure accuracy with purchase orders, check requests, payroll, new hire packets
• Assist the management team by contributing to a safe, secure and supportive work environment
• Communicate with vendors/Home Office teammates regarding purchases and purchase orders
• Maintain vendor relations and assist in obtaining new vendors
• Initiate the onboarding process and benefits to new employees and stay current on all changes
• Respond to teammates’ concerns, inquiries or suggestions
• Maintain confidentiality of information
• Other duties as assigned

Skills

Multitasking

Communication skills

Detail-oriented

Education

High school diploma or equivalent

Associate’s degree

Tools

Microsoft Office

Job description

Job Summary

The Administrative Assistant provides administrative support to campus operations, faculty, and campus staff. In this position, the Administrative Assistant performs tasks including correspondence, purchasing, preparing reports, and maintaining vendor relationships. Additionally, the Administrative Assistant provides backup support for other administrative positions such as the executive assistant, enrollment compliance officer, and receptionist.

Key Responsibilities

• Process and ensure accuracy with purchase orders, check requests, payroll, new hire packets, petty cash, etc.
• Initiate the on-boarding process with new employees
• Provide direct administrative support to campus staff
• Maintain vendor relations and assist in obtaining new vendors including communicate with vendors/corporate personal regarding purchases and purchase orders
• Support the completion of enrollment paperwork
• Data entry
• Maintain confidentiality with respect to employee files, student files and payables
• Process and ensure accuracy with purchase orders, check requests, payroll, new hire
• packets
• Assist the management team by contributing to a safe, secure and supportive work
• environment
• Communicate with vendors/Home Office teammates regarding purchases and purchase
• orders
• Maintain vendor relations and assist in obtaining new vendors
• Initiate the onboarding process and benefits to new employees and stay current on all
• changes
• Respond to teammates’ concerns, inquiries or suggestions
• Maintain confidentiality of information
• Other duties as assigned

Experience And Education Required

• High school diploma or equivalent from an academic institution accredited by a regional or national accrediting agency that is recognized by the U.S. Department of Education
• Proficient in Microsoft Office
• Ability to multitask, possess a high level of communication skills, and be detail-oriented
• 2 years of experience as an Administrative Assistant

Experience and Education Preferred

• Associate’s degree from an academic institution accredited by a regional or national accrediting agency that is recognized by the U.S. Department of Education
• Experience in purchasing/inventory
• 4-5 years of experience as an Administrative Assistant

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Prolonged periods sitting at a desk and working on a computer.

Work Environment

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is usually not exposed to weather conditions. The noise level in the work environment is usually moderate.

Note

This is not necessarily an exhaustive list of all responsibilities, skills, duties, or requirements associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or require that other or different tasks be performed when circumstances change. I have read and understand the above job description. I further understand that this is not an all-inclusive list and does not constitute a contract. My employment remains at will as with all employees of Ancora Education.