Campus Academic Programs Coordinator

Lehigh University; Bethlehem (Northampton County); On-site; USD 29,000 - 35,000; Part time

Job summary

Lehigh University is seeking an Academic Coordinator to keep day-to-day operations of academic departments running smoothly. You will support faculty, staff, and students by coordinating documentation, reporting, and recruitment activities while managing budgets and office operations on campus.

The role emphasizes strong organizational skills, excellent communication, and the ability to handle multiple tasks in a dynamic university environment.

Qualifications

• High School Diploma or GED required or equivalent.
• Associate's Degree preferred.
• 3–5 years of work-related experience; more may be considered with higher education.
• Strong computer skills with word processing and spreadsheet software.
• Excellent communication, interpersonal, and customer service skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple tasks simultaneously.

Responsibilities

• Prepare and coordinate complex academic documentation including schedules, forms, catalog updates, and CIM records.
• Generate reports and track faculty actions, student progress, and departmental statistics.
• Support graduate recruitment, application coordination, financial aid, and registration through graduation.
• Respond to inquiries from students, faculty, and staff; resolve non-routine issues with discretion.
• Plan and coordinate meetings, events, conferences, and faculty hiring searches.
• Work within financial systems to track and verify budget accounts and transactions.
• Process hiring forms, payroll documentation, purchasing, reimbursements per policy.
• Manage office supplies, equipment orders, facilities scheduling, and maintenance requests.
• Support general office operations, including reception, calendar management, and communications.
• Guide student workers and wage employees, including timesheets and onboarding.

Skills

Strong communication

Organizational skills

Customer service

Multitasking

Microsoft Word

Microsoft Excel

Education

Associate's Degree

High School Diploma or GED

Tools

Word processing software

Spreadsheet software

Job description

Lehigh University is seeking an Academic Coordinator to keep day-to-day operations of academic departments running smoothly. You will support faculty, staff, and students by coordinating documentation, reporting, and recruitment activities while managing budgets and office operations on campus.

The role emphasizes strong organizational skills, excellent communication, and the ability to handle multiple tasks in a dynamic university environment.