Administrative Coordinator, Centennial School

Lehigh University; Bethlehem (Northampton County); Hybrid; USD 37,000 - 45,000; Full time

Job summary

Lehigh University is seeking an Administrative Coordinator for Centennial School within the College of Education to maintain organized front-office operations, manage student records, and support attendance and documentation with accuracy.

The role emphasizes regulatory compliance, clear communication with families and staff, and contributing to a welcoming educational environment; partial remote work may be allowed under supervision.

Qualifications

• High School Diploma or GED required.
• Associates or Vocational/Technical Degree preferred.
• Three to five years of work related experience.
• Experience in administrative coordination or office management, preferably in an educational setting.
• Strong attention to detail with a proven ability to maintain accurate records and data.
• Clear written and verbal communication skills across diverse stakeholder groups.
• Familiarity with compliance documentation or regulatory reporting.
• Proficiency with office and records management software.
• An understanding of or genuine interest in the mission of Lehigh University's College of Education.

Responsibilities

• Coordinating front office operations to ensure a professional and welcoming environment.
• Serving as the primary point of contact for students, families, staff, and visitors.
• Maintaining accurate and up-to-date student records in line with institutional standards.
• Tracking and managing student attendance data with a high degree of accuracy.
• Supporting state and regulatory compliance processes and associated documentation.
• Assisting with school-wide administrative activities and operational initiatives.
• Ensuring accurate documentation across all administrative functions.
• Facilitating clear and timely communication between staff, families, and stakeholders.
• Providing day-to-day operational support to school leadership and faculty.
• Contributing to the efficient running of broader school administration as needs arise.

Skills

Attention to detail

Written and verbal communication

Regulatory/compliance reporting

Office software proficiency

Educational setting experience

Education

High School Diploma or GED

Associates or Vocational/Technical Degree preferred

Tools

Office/Records management software

Job description

Lehigh University

Lehigh University is an affirmative action/equal opportunity employer and does not discriminate on the basis of age, color, disability, gender, gender identity, genetic information, marital status, national or ethnic origin, race, religion, sexual orientation, or veteran status. Lehigh University provides comprehensive benefits including partner benefits.

Lehigh University's College of Education is where academic excellence meets real-world impact and the people who keep its educational community thriving make all the difference. Centennial School is the College of Education's laboratory school, providing innovative educational experiences for K12 students with diverse learning and behavioral needs and meaningful professional opportunities for employees. As part of Lehigh University, Centennial School connects university learning, research, and professional preparation with the day-to-day work of an exceptional school community.

If you take pride in organized, people-centered operations and want your work to make a meaningful difference in an educational setting, this role is worth your attention. As Administrative Coordinator, you'll help keep Centennial School and its unique university-school partnership running smoothly while contributing to a positive, welcoming, and supportive environment for both students and staff. You'll work alongside the faculty and staff who make Centennial a distinctive place to learn, work, and grow.

Position Number: S74530

This position is a Grade: 7 - 37.5 with an approximate salary range of $37,190-$44,640 and is subject to change based on experience, skills and qualifications.

What You'll Be Doing

• Coordinating front office operations to ensure a professional and welcoming environment
• Serving as the primary point of contact for students, families, staff, and visitors
• Maintaining accurate and up-to-date student records in line with institutional standards
• Tracking and managing student attendance data with a high degree of accuracy
• Supporting state and regulatory compliance processes and associated documentation
• Assisting with school-wide administrative activities and operational initiatives
• Ensuring accurate documentation across all administrative functions
• Facilitating clear and timely communication between staff, families, and stakeholders
• Providing day-to-day operational support to school leadership and faculty
• Contributing to the efficient running of broader school administration as needs arise

What You'll Bring

• High School Diploma or GED
• Associates or Vocational/Technical Degree preferred
• Three to five years of work related experience
• Experience in administrative coordination or office management, preferably in an educational setting
• Strong attention to detail with a proven ability to maintain accurate records and data
• Clear written and verbal communication skills across diverse stakeholder groups
• Familiarity with compliance documentation or regulatory reporting
• Proficiency with office and records management software
• An understanding of or genuine interest in the mission of Lehigh University's College of Education

Why Lehigh

Lehigh University offers full-time staff generous benefits including tuition benefits for eligible family members, substantial leave entitlements, and a collaborative workplace culture. Within the College of Education, administrative professionals are valued contributors to the academic mission, working alongside faculty who are genuinely invested in student and community outcomes. Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university's mission.

Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist.

Special Considerations

• The duties of this position may allow the employee to work partially remote as deemed appropriate by their supervisor.

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position.