Academic Affairs Admin Lead - Undergraduate Programs

Jefferson Health; Center Valley (Lehigh County); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Tuition assistance

Retirement plans

Flexible spending accounts

Job summary

Thomas Jefferson University in Center Valley is seeking an Administrative Assistant to support the Associate Dean of Academic Affairs – Lehigh Valley and Undergraduate Programs. You will coordinate calendars, meetings, agendas, and prepare materials while handling confidential records and reports.

Collaborating with Education Coordinators and university departments, you will drive accreditation activities, academic operations, and special projects to advance undergraduate programs and strategic

Qualifications

• Minimum 3–5 years of administrative experience supporting senior leadership.
• Experience in higher education, healthcare, or academic medical center preferred.
• Certified Administrative Professional (CAP) preferred.
• Proficiency with Microsoft Office Suite and university systems.

Responsibilities

• Interact with coworkers, visitors, and staff in line with Jefferson values.
• Provide comprehensive administrative support to the Associate Dean of Academic Affairs – Lehigh Valley and Undergraduate Programs Leaders.
• Manage complex calendars, schedule meetings, coordinate agendas, prepare materials, record actions, and follow up.
• Coordinate timelines, workflows, and deliverables for academic initiatives and campus priorities.
• Assist in planning, implementation, and evaluation of undergraduate programs and academic initiatives.
• Coordinate faculty, student, and committee meetings and events; prepare reports and minutes.
• Maintain records supporting accreditation, audits, and curriculum management; handle confidential documents.

Skills

Calendar management

Administrative support

Record keeping

Microsoft Office

Education

High School Diploma

Bachelor’s Degree preferred

Tools

Workday

Banner

Blackboard/Canvas

Job description

Thomas Jefferson University in Center Valley is seeking an Administrative Assistant to support the Associate Dean of Academic Affairs – Lehigh Valley and Undergraduate Programs. You will coordinate calendars, meetings, agendas, and prepare materials while handling confidential records and reports.

Collaborating with Education Coordinators and university departments, you will drive accreditation activities, academic operations, and special projects to advance undergraduate programs and strategic