Academic Coordinator

Lehigh University; Bethlehem (Northampton County); On-site; USD 29,000 - 35,000; Part time

Job summary

Lehigh University is seeking an Academic Coordinator to keep day-to-day operations of academic departments running smoothly. You will support faculty, staff, and students by coordinating documentation, reporting, and recruitment activities while managing budgets and office operations on campus.

The role emphasizes strong organizational skills, excellent communication, and the ability to handle multiple tasks in a dynamic university environment.

Qualifications

• High School Diploma or GED required or equivalent.
• Associate's Degree preferred.
• 3–5 years of work-related experience; more may be considered with higher education.
• Strong computer skills with word processing and spreadsheet software.
• Excellent communication, interpersonal, and customer service skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple tasks simultaneously.

Responsibilities

• Prepare and coordinate complex academic documentation including schedules, forms, catalog updates, and CIM records.
• Generate reports and track faculty actions, student progress, and departmental statistics.
• Support graduate recruitment, application coordination, financial aid, and registration through graduation.
• Respond to inquiries from students, faculty, and staff; resolve non-routine issues with discretion.
• Plan and coordinate meetings, events, conferences, and faculty hiring searches.
• Work within financial systems to track and verify budget accounts and transactions.
• Process hiring forms, payroll documentation, purchasing, reimbursements per policy.
• Manage office supplies, equipment orders, facilities scheduling, and maintenance requests.
• Support general office operations, including reception, calendar management, and communications.
• Guide student workers and wage employees, including timesheets and onboarding.

Skills

Strong communication

Organizational skills

Customer service

Multitasking

Microsoft Word

Microsoft Excel

Education

Associate's Degree

High School Diploma or GED

Tools

Word processing software

Spreadsheet software

Job description

Lehigh University

Lehigh University is an affirmative action/equal opportunity employer and does not discriminate on the basis of age, color, disability, gender, gender identity, genetic information, marital status, national or ethnic origin, race, religion, sexual orientation, or veteran status. Lehigh University provides comprehensive benefits including partner benefits.

Lehigh University's College of Arts & Sciences is home to bold thinkers, curious students, and faculty who push the boundaries of their disciplines. If you're someone who finds satisfaction in building order from complexity and takes pride in keeping academic programs running smoothly, this role puts you at the center of that work. As an Academic Coordinator, you'll keep the day-to-day operations of your academic departments on track, help to close processing gaps, and deliver reliable support to faculty, staff, and students alike.

Position Number:S75880

This position is a Grade: 7 - 37.5 with an approximate salary range of $28,760-$34,520 and is subject to change based on experience, skills and qualifications.

What You’ll Be Doing

• Preparing and coordinating complex academic documentation including course schedules, student forms, catalog updates, and Course Inventory Management (CIM) records
• Generating reports and tracking faculty actions, graduate and undergraduate student progress, and departmental statistics
• Supporting graduate student recruitment, application coordination, financial aid processing, and registration through to graduation
• Responding to varied and complex inquiries from students, faculty, and staff, resolving non-routine issues with discretion and sound judgment
• Planning and coordinating meetings, events, conferences, receptions, and faculty hiring searches
• Working within Lehigh's financial systems to track, reconcile, and verify budget accounts, transactions, and departmental financial records
• Processing hiring forms, payroll documentation, purchasing requests, credit card reconciliations, and reimbursements in line with University policy
• Managing office supplies, equipment orders, facilities scheduling, and coordinating maintenance or space requests
• Supporting general office operations, including reception duties, correspondence, calendar management, and departmental communications such as newsletters and announcements
• Guiding student workers and wage employees, including timesheet tracking, onboarding support, and day-to-day task oversight

What You Bring

• High School Diploma or GED
• Associate's Degree preferred
• Three to five years of work related experience; less experience may be considered if accompanied by higher, relevant education and/or desired skills
• Strong computer skills with experience using word processing and spreadsheet software
• Excellent communication, interpersonal skills, and a high level of customer service required
• Excellent organizational and time management skills
• Some analytical and problem-solving skills
• Ability to manage multiple tasks simultaneously
• Strong organizational skills and time-management skills

Why Lehigh

Lehigh University offers staff a genuinely supportive environment built around intellectual community and professional development. You'll have access to generous tuition benefits, strong retirement contributions above standard rates, and leave provisions that reflect a real commitment to work-life balance. The College of Arts & Sciences is a collaborative, academically rich setting where your coordination work directly shapes the student and faculty experience — that kind of contribution doesn't go unnoticed here. Lehigh University is an equal opportunity employer and does not discriminate. We are committed to a culturally and intellectually diverse community and we seek qualified candidates to contribute to the university’s mission.

Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist.

Special Considerations

• This position has direct contact with minors, therefore a background check is required.
• The duties of the position do not allow for a remote work option; the employee in this position will be required to work on campus where they can be fully accessible to the Lehigh community.
• This position is a 29 hour per week position. The posted salary directly reflects the 29-hour schedule.

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position.

Equal employment opportunity, including veterans and individuals with disabilities.

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