CAD Document Control (Technician I) (In-Plant)

ReCon Management Services; Sulphur (LA); On-site; USD 48,000 - 64,000; Full time

Job summary

ReCon Management Services is seeking a detail-oriented Document Control Specialist to support project teams by compiling and distributing project packages, transmittals, and client documents. You will coordinate with project managers to ensure timely delivery and adherence to client requirements.

The role involves maintaining electronic project files, scanning drawings, and performing routine clerical duties while upholding quality standards and accuracy across all documentation processes.

Qualifications

• Proficient with MS Office (Word/Excel/PowerPoint/Outlook) and Adobe PDF Creator.
• SAP experience preferred but not required.
• Basic understanding of engineering documents and procedures preferred but not required.
• Professional appearance and good oral and written communication skills.
• Good organizational skills.

Responsibilities

• Coordinate with project managers and design leaders to meet document needs within schedule.
• Issue Letters of Transmittal and manage client drawing distribution and turnover procedures.
• Develop and maintain electronic files for all projects and archive completed projects.
• Oversee the quality review cycle of work packs, documents, records, and procedures.
• Interface with clients regarding drawing distribution, document check-in/out, vendor documentation and turnover procedures.
• Act as the single source contact for client drawing numbers and return of client record archives.
• Coordinate with project managers to stamp and sign packages per client procedures.
• Facilitate the Document Review Process and perform routine clerical duties.
• Scan and copy full-size drawings and perform other cross-training duties as required.

Skills

Strong organizational skills

Attention to detail

Good communication skills

Ability to multitask

Professional appearance

Education

High School Diploma or GED

Tools

Microsoft Office

Adobe PDF Creator

SAP

Electronic Document Management Systems

Adobe Acrobat

Job description

Description

Summary of Description:

Responsible for compiling packages for projects in various stages of completion for all clients including transmittals, copies, and distribution. Coordinating with project managers and project design leaders to assure project document needs are met within schedule requirements. Must assure that all documentation is issued according to client requirements. Responsible for scanning and emailing clients required documents. Responsible to developing and maintaining electronic files for all projects and archiving completed projects.

Duties:

• Updating document formatting to meet current requirements.
• Managing the process to control the quality review cycle of work packs, documents, records, and procedures.
• Interfacing with clients in regard to drawing distribution, document check-in/out procedures, vendor documentation and document turnover procedures.
• Acting as the single source contact for client drawing numbers and return of client record archives.
• Issuing “Letters of Transmittal” for all documents/drawings issued to the client.
• Checking all drawings for the last time prior to obtaining approval for issuance in regard to revisions, title blocks, logos, etc.
• Document Control coordination, as well as the ability to spot errors.
• Issuing documents according to client requirements.
• Coordinating with project managers to assure all packages and documents are stamped and signed per client procedures.
• Facilitating the Document Review Process.
• Responsible for all scans and copies of full-size drawings.
• Routine clerical duties.
• Performing any other cross-training functions that may be required.
• Performing other job-related duties, as assigned.

Qualifications:

• Proficient with MS Office (Word/Excel/PowerPoint/Outlook) and Adobe PDF Creator.
• SAP experience preferred but not required.
• Basic understanding of engineering documents and procedures preferred but not required.
• Professional appearance.
• Good oral and written communication skills.
• Good organizational skills.
• Lifting and carrying boxes up to 20 lbs.

Education and Experience:

High School Diploma or Equivalent (GED), with additional specialized training or college course work; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Specific Skills:

• Strong organizational skills and attention to detail, a must.
• Ability to multi-task, including ability to understand customer requirements, retrieve information and provide responses satisfactorily and with immediacy and accuracy is required.
• Proficient with Electronic Document Management Systems.
• Proficiency in Microsoft Office applications (Word/Excel/PowerPoint/Outlook) is required; Adobe Acrobat and database applications preferred.

Physical Requirements:

• Ability to sit at a desk and operate a computer for extended periods of time.
• Ability to stand, use hands and fingers, grip, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl and talk and hear.
• Ability to see with visual acuity and distinguish between colors.
• Ability to operate a motor vehicle and have a valid driver’s license.
• Ability to lift and carry 15 lbs. on a regular basis is required and at times lifting up to 25 lbs. may be required.