Document Control Specialist

Visium Resources, Inc.; Anaheim (CA); On-site; USD 41,000 - 55,000; Full time

Job summary

Visium Resources seeks a Document Control Specialist for an on-site two-year contract in Anaheim, CA. The role supports Engineering and Facilities by managing documentation in the EDMS, releasing documents, and maintaining an AutoCAD library with minimal supervision.

Responsibilities include cataloging, indexing, archiving drawings, transferring metadata, and ensuring compliance with project turnover procedures while assisting project teams globally.

Qualifications

• 3 years minimum work experience supporting Engineering or Architectural fields.
• Understanding of engineering and architectural drawing release procedures.
• Proficiency in Microsoft Excel and Word.
• Understanding of AutoCAD and SolidWorks.
• Understand operation and use of scanners, plotters, optical disks and electronic printing machines.
• Proficiency with PCs and networks; electronic file types released to Document Control.
• Ability to provide training in utilized systems to clientele and possess strong customer service skills.

Responsibilities

• Catalog, index, store, retrieve, and integrate engineering and facility documentation.
• Ensure turnover deliverables meet IGDL-191042 standards.
• Perform daily tasks with quality/accuracy with minimal direction.
• Integrate and archive drawings in EDMS and manage metadata transfer.
• Release ECOs/ECFs and configure pre-release Bills of Materials in EDMS.
• Maintain large format plotters operations and scanning when requested.
• Coordinate with project teams for documentation turnover and projects.

Skills

Customer service

Technical research

Organizational skills

Training others

Education

AA/BA/BS degree or equivalent work experience

Tools

AutoCAD

SolidWorks

EDMS

Job description

Job Description

Job Description

Introduction

Visium Resources has been asked to identify qualified candidates for this Document Control Specialist position. This position is a contract opportunity which is expected to be on-site for a duration of two years in Anaheim, CA.

Job ID: 11901

Summary

The Document Control Specialist serves as an engineering and facility document librarian, providing superior customer service to document users as well as being responsible for providing drawing and technical document configuration management for the Parks and Resorts Facilities and Design & Engineering Divisions using the Electronic Data Management System [EDMS] and formalized document protocols and release procedures.

Responsibilities

• Responsible for accurate cataloging, indexing, storage, retrieval, and integration of engineering and facility documentation and may be responsible for engineering parts configuration management, while providing support to Engineering organizations and Data Management groups for parts research, selection, and management.

• Ensures turnover deliverables meet IGDL-191042 Project Deliverables Turnover Process and the appropriate matrix processes associated with that standard and the specific project team.

• Perform daily tasks with expected quality control and accuracy control with minimal or no direction from management. This includes and is not limited to all job duties laid out in the expectations letter.

• Perform the integration and archiving of architectural and engineering drawings with minimal oversight (within current online depositories or offsite storage facilities).

• Transfer metadata/drawing title block information from the architectural and engineering drawings into EDMS during configuration management activities.
  Index CAD and other electronic files to the metadata information, providing on-line and real-time auditing during configuration management activities.

• Responsible for accurate integration and archival of facility and engineering documentation into EDMS. This would include the release of Engineering Communication Forms, Engineering Change Order part update configuration, Bulletins, and Design Directives.

• Maintain plotter maintenance and daily operations.

• Have the capabilities and training to perform large format print orders and/or scan jobs when requested.

• Support special research projects for both domestic and international sites, when instructed by management.

• Support Project Teams and Project Engineers with clear directions in documentation release procedures and assist where necessary to eliminate duplicate efforts and minimize project costs.

• Support Project Teams with Engineering aid work, including turnover drawing guidance, naming configuration, and system uploading assistance.

• Perform release duties such as closing out ECOs, releasing ECFs, and accurately configuring pre-release Bills of Materials into EDMS.

• Independently manage, at a project level, all work-related tasks related to a project's documentation release process, including proper management of time and charge number entries.

• Proactively work and coordinate with Project Team members and Project Engineers to successfully release required deliverables at project turnover into EDMS

• Serve as the point of contact for all Parks & Resorts drawing configuration needs, including documentation research and other configuration management duties.
  Work across all engineering disciplines to maintain a cross-trained skill set with little supervision.

• Develop and maintain the AutoCAD library of purchased components with little supervision.

Requirements

Required

• 3 years minimum work experience supporting Engineering or Architectural fields.
• Possess an understanding of the principles behind engineering and architectural drawing release procedures.
• Proficiency in Microsoft Excel and Word
• Possess an understanding of AutoCAD and SolidWorks.
• Understand the operation and use of scanners, plotters, optical disk and electronic printing machines.
• Be proficient in usage of PCs and networks (shared directories on all fileservers); be cognizant in the use of electronic file types released to Document Control.
• Possess an understanding of configuration management and related troubleshooting.
• Be capable of providing training in utilized systems to a variety of clientele.
• Possess strong customer service skills
• Be able to perform technical research
• Possess strong organizational skills

Required Education

• AA/BA/BS degree/s or equivalent work experience equivalent to 3 years minimum

Preferred

• PDM Systems (EDMS) or similar experience
• Large format plotters operation

Preferred Education

• Bachelor of Science degree in Engineering
• Professional SolidWorks training
• Professional AutoCAD training

Visium Resources is an equal opportunity employer and values diversity. All employment is decided based on qualifications, merit and business need.