Document Control Specialist

Sundt Enterprise; Tucson (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Sundt Enterprise is seeking a Document Control Specialist to manage project documents and records on site in the Tucson area, under general supervision. You will be the central library liaison for electronic and physical files, ensuring quality control, quick retrieval, and accurate archiving.

You will assist with scanning prep, file reproduction, and log maintenance while supporting a structured document management system across project teams.

Qualifications

• 3-5 years of previous support experience required.
• Familiarization with Prolog, ERP systems and other related project management software preferred.
• Must be detailed oriented, have excellent organizational skills and have the ability to multi-task.
• Proficiency with Microsoft Office Package; strong understanding of Word, Excel, and Outlook.
• Requires a high school diploma, Associate's Degree preferred (or equivalent working knowledge/experience).
• Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required.

Responsibilities

• Assists with document preparation for scanning and removal of staples/paper clips.
• Handles document retrieval requests and assists in document reproduction.
• Maintains the master project/drawing/specification files as the repository of design/construction documents.
• Maintains transmittal logs and records and ensures compliance.
• Organize, prepare and box inactive records for archives, storage, retention and/or destruction.
• Responsible for maintenance of the project electronic and physical library records.
• Serves as main contact for file maintenance, quality control and retrieval of physical files within the central library.
• Supports and maintain the operation of the Electronic Management & Physical File Structure Systems.

Skills

Microsoft Office

Detail oriented

Organizational skills

Communication skills

Multitasking

Education

High school diploma

Associate's Degree preferred

Tools

Prolog

Contract Manager

ERP systems

Job description

Job Summary

Generally responsible for document management for specific projects and is the key resource for the management of documentation and records at the site. This work will be performed under general supervision.

Key Responsibilities

1. Assists with the document preparation for scanning (i.e., removes all staples, paper clips).
2. Handles document retrieval requests, and assists in document reproduction .
3. Maintains the master project/drawing / specification files as the repository of design /construction documents.
4. Maintains transmittal logs and records and ensures compliance.
5. Organize, prepare and box in-active records for archives, storage, retention and/or destruction.
6. Responsible for maintenance of the project electronic and physical library records.
7. Serves as main contact for file maintenance, quality control and retrieval of physical files within the central library.
8. Supports and maintain the operation of the Electronic Management & Physical File Structure Systems.

Minimum Job Requirements

1. 3-5 years of previous support experience required. Experience with Contract Manager or other contract management tool is preferred.
2. Familiarization with Prolog, ERP systems and other related project management software preferred.
3. Must be detailed oriented, have excellent organizational skills and have the ability to multi-task.
4. Proficiency with Microsoft Office Package; strong understanding of Word, Excel, and Outlook.
5. Requires a high school diploma, Associate's Degree preferred (or equivalent working knowledge/experience).
6. Strong interpersonal and communication skills, both written and verbal, and a professional demeanor are required.

Note: Job Description is subject to change at any time and may include other duties as assigned.

Physical Requirements

1. May stoop, kneel, or bend, on an occasional basis
2. Must be able to comply with all safety standards and procedures
3. Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
4. Will interact with people and technology frequently during a shift/work day
5. Will lift, push or pull objects pounds on an occasional basis
6. Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
7. Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

Safety Level

Safety-Sensitive

Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.

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