Document Control Coordinator

a fulfilling; City of Rochester (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

a fulfilling in Rochester, NY, seeks a Document Control professional to manage drawings, inspection reports, and procedures, ensuring accuracy and compliance. You will maintain both physical and electronic filing, generate FAI reports, and coordinate controlled documents across departments.

Ideal candidates have a strong attention to detail, experience with electronic document management, and proficiency in MS Office and Adobe tools.

Qualifications

• H.S. Diploma or GED required.
• Strong attention to detail and organizational skills.
• Experience with electronic document management.
• Familiarity with MS Office, Word, Excel, and Adobe.
• Ability to manage multiple priorities and meet deadlines.
• Self-motivated and able to work with minimal supervision.

Responsibilities

• Examines drawings, work orders, and change notices for accuracy.
• Master and distribute customer and internal prints.
• Maintain physical and electronic filing systems for prints and paperwork.
• Create First Article Inspection (FAI) reports.
• Coordinate document control activities and audits.
• Review documents for formatting consistency.
• Update EQMS with external documents from customers and agencies.
• Assist with ISO documentation and certification tasks.
• Update training records related to documents.

Education

HS Diploma or GED

Tools

MS Office

Word

Excel

Adobe

Job description

Job Summary:

Perform Document Control activities related to document management and compliance. Documents include physical and electronic customer drawings, inspection reports, company and division level policies, procedures, work instructions, training records, and external documents.

Essential Duties and Responsibilities:

• Examines drawings, work orders, and engineering change notices, to verify completeness and accuracy of part specific information.


• Master and distribute customer and internal prints.


• Maintain both physical and electronic filing systems for prints and related paperwork.


• Create First Article Inspection (FAI) reports.


• Confers with engineering personnel to resolve discrepancies.


• Coordinate the activities of Document Control, including editing, distributing, and auditing controlled documents.


• Review and proofread documents for consistency of format and system concerns.


• Manage document processes.


• Update and maintain training records associated with documents.


• Update and maintain EQMS for external documents received from customers and outside agencies.


• Assist Quality Systems Manager with documentation related to ISO Certification and Certified Standard Goals.


• Understand and execute applications within the EQMS.

Additional Responsibilities:

• Assist Quality Systems manager maintain gaging information and data.


• Update and maintain HazCom documents and electronic files.


• Update and maintain documents on EQMS.


• Assist with writing and/ or creating new documentation.


• Performs other related duties and assignments as required.

Physical Demands and Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, talk and/or hear. The employee is frequently required to use hands to finger, handle or feel. The employee is occasionally required to reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch and/or crawl. The employee must also occasionally lift and/or move up to 15 pounds. Specific vision abilities include close vision and color vision. Ability to solve practical problems and deal with a variety of concrete and abstract variables in situations where only limited standardization exists.

The noise level in the work environment may range from low to moderate.

Education, Skills and Experience:

• H.S. Diploma or GED


• Strong attention to detail and organizational skills


• Good understanding of electronic document management


• Experience using multiple word-processing and database applications including MS Office, Word, Excel, Adobe, etc.


• Ability to work accurately, follow instructions and handle multiple priorities.


• Time management skills


• Work under minimal supervision


• Be self-motivated.